Calgary Administrative Assistants Job Listings

Valard Construction

Project Assistant

Calgary, AB, Canada

Our Transmission and Distribution group is currently looking to add a Project Assistant to the team. Reporting to the Director Transmission, the Project Assistant helps ensure smooth project delivery by managing documents, coordinating schedules, supporting communication between teams and vendors, and assisting with financial and procurement tasks. The ideal candidate is organized, detail-oriented, and a strong communicator, able to work well in a fast-paced construction and utility environment. Duties and Responsibilities Financial & Procurement Support Support Accounts Receivable (AR) and Accounts Payable (AP) functions Collect and review invoices, packing slips, and tickets Process purchase order site requests and entries Assist with procurement tasks and purchase order closeouts Submit and track expense reports Timesheet and Payroll Support Review employee timesheets for accuracy and consistency Enter approved time data into Valard’s payroll system Liaise with Corporate Payroll to resolve discrepancies Travel Coordination Arrange flights, accommodations, and shuttles as required for Materials Management staff Ensure travel bookings are completed in a timely and cost-effective manner IT and Systems Support Provide basic on-site IT support to staff Relay IT equipment or access requests to the appropriate department Follow up to ensure requests are completed Reporting and Data Management Collect, input, and distribute data for daily, weekly, and monthly reports Support the team with general data entry and incorporation of field data into reports General Administrative Support Perform general administrative duties to support project operations Participate in Valard’s safety programs and contribute to a strong safety culture Manage hard copy documentation, including updating Foremen binders as new drawings are released Utilize Valard systems and tools to complete tasks efficiently Develop working relationships across departments to access information and coordinate efforts Requirements Minimum of 2 years experience in a related data entry or administrative role College diploma or undergraduate degree Strong attention to detail with a focus on accuracy and quality Demonstrated experience in document control processes Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.) Excellent interpersonal, verbal, and written communication skills Strong organizational and time management skills, with the ability to manage multiple priorities Demonstrated initiative and problem-solving capabilities Quick to adapt and learn new software programs and systems Preferred Skills/Qualifications Undergraduate degree in Business Administration, Education, or Commerce Prior experience in the construction industry Experience collaborating with utility companies or working on utility-related projects Working knowledge of material management and purchasing practices Proficiency with JD Edwards or other enterprise resource planning (ERP) systems Benefits We offer a comprehensive and competitive total rewards package that includes base salary and a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing. About our Business Valard Construction LP is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America. Valard Construction is an equal opportunity employer. Learn more Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates. * Depending on qualifications, the successful candidate may be offered a position at a more appropriate level. * Applicants must have legal authorization to work in Canada with no restrictions. * Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.