Description

Enjoy a dynamic role with diverse responsibilities that offer hands-on exposure and learning opportunities across multiple sectors of the construction industry. Join a supportive small team where your contributions are valued and growth is encouraged. This position offers competitive wages, stable hours, medical benefits, and the chance to build a rewarding career in a growing company. Key Responsibilities Construction & Project Support • Assist with managing project timelines, schedules, and task tracking • Help coordinate site inspections, subcontractor meetings, and material deliveries • Prepare and maintain construction documents including RFIs, permits, change orders, and site reports • Organize drawings, blueprints, and project documentation • Liaise with vendors, suppliers, and site teams to ensure smooth communication Administrative & Executive Support • Manage executive calendars, appointments, and meeting coordination • Screen calls, emails, and correspondence on behalf of the executive • Draft emails & reports as needed • Organize digital files, ensuring quick and easy access to information • Arrange schedule and logistics for site visits Operations & Office Management • Order and maintain office and site supplies • Assist with timesheets, payroll coordination, and invoice tracking • Support HR tasks such as onboarding, scheduling interviews, and maintaining employee records • Prepare expense reports and monitor basic budget tracking Finance & Document Handling • Process receipts and petty cash records • Assist with data entry for accounts payable and receivable • Maintain confidentiality of sensitive business and financial information ‍♂️ Personal Assistant Duties • Coordinate personal travel, accommodations, and reservations • Handle errands, shopping, or scheduling service appointments (e.g., vehicle maintenance, home services) • Book and manage personal events, reminders, and all out of office appointments, etc. on behalf of the executive Required Skills & Attributes • Highly organized with strong attention to detail • Excellent verbal and written communication • Ability to multitask and prioritize in a fast-paced environment • Trustworthy, discreet, and professional when handling sensitive information • Proficient with Microsoft Office (Excel, Outlook, Word) and familiar with construction software (e.g., Procore, Bluebeam, or Sage) We appreciate all applicants; however, only those who submit a resume will be considered and contacted