Office Administrator

This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives, streamlining operations and driving success in executive recruitment. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity to impact global talent acquisition. Key Responsibilities: Manage complex executive calendars, prioritize meetings, and handle confidential travel logistics. Draft, edit, and prepare high-level correspondence, executive reports, and strategic presentations. Oversee document management, including sensitive client files and project tracking. Perform in-depth research for executive decisions, candidate profiles, and market insights. Coordinate with internal teams on ad-hoc projects and executive initiatives. Liaise with high-profile clients and candidates, ensuring polished and professional interactions. Plan and execute executive events, board meetings, and leadership workshops. Requirements Proven experience as an Executive Assistant or in a senior administrative role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace. Exceptional organizational and multitasking skills in fast-paced environments. Superior written and verbal communication abilities. Discretion in handling confidential and sensitive information. Keen attention to detail with a commitment to accuracy. Ability to operate independently while collaborating effectively in teams. Adaptable mindset for dynamic priorities. Benefits Compensation and Benefits: Competitive salary: 126,000–166,000 CAD annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by supporting leaders who connect top talent with transformative opportunities. Professional Growth Experience in a rapidly expanding global organization. Opportunity to broaden responsibilities in executive support and recruitment strategy. Hands-on learning in high-level talent acquisition and leadership development. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller Executive Search: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without discrimination based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered. Commitment to Diversity and Inclusion Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We believe that diversity strengthens our organization and enhances our ability to serve our clients effectively. Reasonable Accommodations Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities up to the point of undue hardship. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information For client positions, compensation information will be provided in accordance with applicable provincial/territorial laws. Actual salary may depend on skills, experience, and other factors in compliance with pay equity legislation. Compliance with Laws Both Keller Executive Search and our clients comply with federal, provincial, and territorial laws governing employment standards and human rights. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment and Violence Prevention Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment or violence based on any protected ground under human rights legislation. We are committed to maintaining a safe and respectful work environment for all employees. Privacy and Pay Equity For information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com. We comply with applicable federal and provincial privacy laws. Both Keller Executive Search and our clients are committed to pay equity and conduct analyses in accordance with applicable federal and provincial pay equity laws. Province/Territory-Specific Information Quebec: We adhere to French language requirements in accordance with the Charter of the French Language. Ontario: We comply with the Accessibility for Ontarians with Disabilities Act (AODA) and the Pay Transparency Act. British Columbia: We adhere to the BC Human Rights Code and the Employment Standards Act. Other Provinces/Territories: We comply with all applicable provincial and territorial employment and human rights legislation. Veteran Status Both Keller Executive Search and our clients provide equal employment opportunities to veterans in accordance with applicable laws. Genetic Information In accordance with federal and provincial/territorial human rights laws, both Keller Executive Search and our clients do not discriminate based on genetic characteristics. Local Laws Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within Canada.  

INTRODUCTION C.T.S. Foods Brokers Inc. is a leader in food importing and distribution, sourcing and delivering a wide range of high-quality food products. Working directly with the Warehouse Manager, the Supervisor of Warehouse Operations supports and oversees the day-to-day operations of the warehouse, ensuring efficient processes and team performance. This role requires leadership, organizational skills, and hands-on involvement in warehouse functions. KEY RESPONSIBILITIES · Assist in managing daily dry, fresh and frozen warehouse operations · Supervise the warehouse team providing guidance and support · Act as liaison between the warehouse team and other departments · Collaborate with the management team to develop strategies to improve the warehouse processes · Help the warehouse team prioritize and achieve operational goals, delegating special tasks as needed · Oversee shipping and receiving operational processes · Ensure compliance with safety regulations and company policies within the warehouse · Oversee maintenance of the warehouse and equipment · Help on board and train new warehouse and driver employees · Oversee truck fleet · Perform additional tasks as needed QUALIFICATIONS · 3 or more years of experience as supervisor or team lead preferred with knowledge of warehouse operations, logistics or related area · Forklift License preferred · Strong leadership and team management abilities · Excellent organizational and problem-solving skills · Ability to work in a fast-paced environment and handle multiple tasks simultaneously · Experience with an ERP and warehouse management system is a plus · Tech-proficient in Microsoft applications such as excel and outlook · Bilingual (French and English) both written and spoken JOB TYPE · On site · Full-time · Monday to Friday BENEFITS · Employee discounts when purchasing our product · Insurance coverage

Rentokil-Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding, it has been an industry leader in pest control. Our certified specialists use innovative technologies to protect millions of homes and businesses throughout Canada. Rentokil-Terminix is currently seeking an experienced scheduler to be a part of our fast-paced team. This a n onsite position based out of our Charlottetown, PEI office. The Scheduler/Support Services Admin will be responsible for the managing our technicians’ routes within assigned territories. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Responsibilities and essential job functions include but are not limited to the following: · Route the daily, weekly and monthly technician schedules to maximize customer service. · Utilize route optimization software including but not limited to, creating capacity, decreasing technician travel time and increasing service efficiencies.  · Review and adjust routes daily as needed in response to customer requests and colleague availability.  · Move service orders or remove work orders as needed in accordance with customer requests.  · Communicate one on one with technicians to adjust assignments, add/remove locations, or reassign technicians to additional routes to assist peers and/or customers. · Respond to immediate issues within the course of a work shift and create plans for future adjustments as needed.  · Accept and respond to calls from Customer Service colleagues with customer requests and feedback.  · Track individual technician productivity and monitor execution to share with Operations Managers, District Managers and Regional Director for appropriate management of colleagues.  · Routinely communicate with Operations Managers, Branch Managers and Regional Manager to share information and any technician concerns to support informed management decision making.  · Interact with customers as necessary to ensure a world class service experience. · Work solidly as a team with various departments · Possess excellent, effective, business professional, communication skills. · Capable of following written and verbal directions · Work autonomously with daily tasks, to set priorities with little supervision · Support team initiatives as defined by manager · Be highly organized with strong attention to details. · Possess problem-solving skills. Requirements · High school diploma or GED – required · Post-secondary education in a related area of study - preferred · 2-4 years of professional collection experience - preferred · Demonstrated proficiency with Microsoft Word, Excel and Power-Point · Have knowledge of Google Suite, especially Google Drive and associated programs frequently used at Rentokil-Terminix North America Benefits Why Choose Rentokil-Terminix?  You are paid during your training! Great benefits - Medical, Dental, and Vision Employer-matched RRSP program up to 3.5% of your base salary per year Paid sick and vacation days Short and long-term disability Life Insurance Ability to make commission bonus’s (after 3-month probation)! Competitive compensation Rentokil-Terminix is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply for positions. Rentokil-Terminix Steritech is committed to provide accommodations to applicants with disabilities throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Please ensure to inform us if you require accommodation during any stage of the recruitment process.

Basic Function: To provide clerical support/activities within the Department. Tasks include, but are not limited to, word processing and data entry, printing of cheques/letters/reports, file transfers, filing, answering the telephone, sorting and distributing mail, and providing reception coverage.  In addition, this individual is required to provide backup to other Program Assistants in the Department. Position Description: Responsible to download, save and distribute daily, weekly, monthly, quarterly and yearly report to the appropriate staff Responsible for printing of daily and monthly Social Assistance Cheques, vendor cheques, payment statements and record in ledger for Accounting Assign Eligibility Verification Program (EVP) audit list and complete EVP file preparation Conduct 3rd party checks, as needed and maintain logs and statistics Monitor 3700 communication line Scan and distribute incoming and outgoing mail Prepare a paper drug card for clients, if necessary Print and sort client letters and distribute to Case Managers Provide back-up coverage for reception Build Case Manager schedules (appointments, coverage) Create and send client appointment letters, as per CM schedules as needed Reschedule clients and provide appointments for special applications When required, assist Records Clerk with archiving, scanning and sorting mail for filing Create overpayment reminder letters for terminated clients and mail out when needed Record and input fraud complaints in SAMS and forward to Eligibility Review Officer (ERO) Manage ERO stats on spreadsheet and update ERO monthly on outstanding complaints Monitor Eligibility Review tasks, work queues, investigations email and voicemail for new complaints. Gather incarceration information to support Eligibility Review Program and forward to ERO Provide back up for accounting duties as needed Perform other duties as assigned Requirements Knowledge and Experience: Grade 12 graduate plus one year additional program, i.e. business/computer Over one year up to and including two years related experience Skills and Abilities: A valid Ontario driver’s license and access to a reliable vehicle as travel is required Sound interpersonal/communication skills. Knowledge of general office equipment - printers, fax machines, photocopiers, switchboard, calculators, etc. Knowledge of the corporate standard software, along with department-specific software (SAMS). Computer expertise in corporate standard software (Microsoft Office) and department specific software to data search and entry and to create and modify word processed documents Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act Benefits Posting #: CUPE 57.25 Position: Program Assistant, Ontario Works Status: Temporary Full Time (date of hire to approximately December 31, 2025) Number of Vacancies: 1 Employee Group: CUPE Local 4700 Salary: $24.96 - $31.20 per hour Division: Emergency and Social Services Department: Social Services and Housing Reports To: Program Manager, Ontario Works Location: Simcoe, ON Posting Period: July 16, 2025 – July 30, 2025 How to Apply: Follow the link below for the application process via Google Chrome or Microsoft Edge: Ensure the file extension for your resume document is .doc, .docx or .pdf If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file. Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.ca The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education. Thank you for your interest in this position. Only those to be interviewed will be contacted.

About From Day One: The business landscape is changing fast. From Day One is a media outlet and conference series that helps companies navigate all that change in ways that put people first.  Since our beginning in 2018, we’ve reached over 80,000 attendees, hosted over a thousand speakers, and produced conferences in more than 20 major U.S. cities–and counting. We take a unique, cross-disciplinary approach, convening leaders in CSR, HR, marketing, and communications, as well as civic leaders, authors, and journalists, to share business strategies that benefit workers, customers, and communities.  We also publish reporting and opinion pieces by a network of notable journalists, led by the company’s chief content officer, veteran journalist Stephen Koepp. At From Day One, we hire people who have a high degree of self-motivation and the potential to grow into active leaders. We call team members like these “drivers”. If you are a passenger, From Day One will not be a good fit for you.  As you apply, think about whether these attributes describe you:  You motivate and energize colleagues rather than waiting for inspiration.  You're relentlessly resourceful and take ownership rather than seeking excuses. . You look to consistently deliver great outcomes, and work to improve processes as you engage with them.  You are excited about your work and bring urgency to your mission.    You approach challenges with enthusiasm and optimism.   Our work is driven by our mission to improve the relationship between business and society, and our efforts are intended to contribute to a brighter future. By maintaining this optimistic outlook, we not only motivate ourselves but also uplift those around us. We believe that believing that the future will be better is the first step towards making it better -- for others, and for ourselves personally. Please note that diversity and inclusion are absolutely core to our mission, and we are committed to those values in our hiring process. About This Role: The Speaker Booking Specialist will take a key role in researching, contacting, and securing bookings of editorial speakers for our events, typically notable authors, business executives, activists, and academics. Key tasks will include tracking progress towards booking goals, pitching potential speakers, updating and maintaining contact management systems, and managing the preparation process. Candidates must have the ability to engage in conversation and relay interest, passion and excitement when securing engagements. Requirements This position requires a 4-year college/university degree at minimum. Candidates should have a strong academic background and a minimum of 2 years of full-time, professional post-graduation experience. Direct experience in a booking role, such as booking an academic speaker series; television, radio, or podcasting guests; bookstore readings; business conferences; or similar. Familiarity with Salesforce or similar CRM platforms is a plus. Benefits This is a full-time salaried position (70,000 CAD) with opportunities for regular advancement and raises. This position is mostly remote but will require some travel to our conferences, which occur every few weeks during the fall, winter, and spring.

ORGANIZED● DETERMINED ● ENTHUSIASTIC ● HANDS-ON ● STRATEGIC A multi-service, non-profit, community-based agency that provides a range of services and supports to individuals, children, and families. EDI-B VALUES The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging. MISSION The Office Administrator will oversee and support all administrative functions of the organization, managing a busy, multi-task office environment. This is a tremendous opportunity for a highly motivated and organized individual searching for an opportunity to make a difference across the lives of children, adults and families. The Pod Group is partnering with this organization to place a resourceful, hands-on, and organized individual to fulfill the role of a Office Administrator. PRIORITIES Provide clerical and administrative support to the team and across all programs and services. Ensure effective coordination of all administrative functions, systems and information, including document management, multi-line telephone system, file systems, and database maintenance. Provide support to the Finance Manager with invoicing and data input. Manage information flow in a timely and accurate manner, upholding a strict level of confidentiality. Prepare, edit and update documents to professional standards as requested. Other duties as required. Requirements Post-secondary education in Office Administration or related field. Intermediate working knowledge in Microsoft Office Suite (Word, Excel, Access, PowerPoint). Demonstrated experience in office administration, including reception duties, scheduling, data input and compilation. Demonstrated knowledge of computer networks and office equipment. Understanding of basic accounting procedures. Experience with payroll and accounts receivable and payable is a strong asset. Previous experience working in medical or social services settings, with awareness of community social programs is considered an asset. Must be fully vaccinated against COVID-19, subject to applicable legislation. THE POD GROUP The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement. We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations. The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care. We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.