Browse
···
Log in / Register

Office Operations Specialist

CA$103,000-126,000/year

Keller Executive Search

Calgary, AB, Canada

Favourites
Share
Description

This is a position within Keller Executive Search and not with one of its clients. Eager to keep a global executive search firm running smoothly while supporting dynamic teams? Become our Office Coordinator at Keller Executive Search and excel in a vibrant, team-oriented atmosphere. You'll manage office operations, coordinate logistics, and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm. Key Responsibilities: Oversee daily office operations, including supplies, vendor management, and facility maintenance. Coordinate scheduling for team meetings, interviews, and office events. Handle incoming communications, routing calls, emails, and inquiries efficiently. Maintain organized records, databases, and filing systems for operational efficiency. Assist with onboarding new hires, preparing materials, and coordinating training. Support administrative tasks like expense tracking and report compilation. Facilitate virtual and in-person collaborations with global teams and clients. Requirements Experience as an Office Coordinator, Administrator, or similar support role. Familiarity with office software like Microsoft Office and collaboration tools (e.g., Slack, Zoom). Strong organizational skills with the ability to juggle multiple priorities. Excellent communication and interpersonal skills. Ability to manage confidential information responsibly. Detail-oriented with problem-solving aptitude. Team player who thrives independently when needed. Flexible in adapting to evolving office needs. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: 103,000–126,000 CAD annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by ensuring smooth operations in talent connection. Professional Growth Experience in a fast-growing international organization. Opportunity to expand into coordination for recruitment projects. Hands-on skill-building in office management and team support. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller Executive Search: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without discrimination based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered. Commitment to Diversity and Inclusion Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We believe that diversity strengthens our organization and enhances our ability to serve our clients effectively. Reasonable Accommodations Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities up to the point of undue hardship. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information For client positions, compensation information will be provided in accordance with applicable provincial/territorial laws. Actual salary may depend on skills, experience, and other factors in compliance with pay equity legislation. Compliance with Laws Both Keller Executive Search and our clients comply with federal, provincial, and territorial laws governing employment standards and human rights. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment and Violence Prevention Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment or violence based on any protected ground under human rights legislation. We are committed to maintaining a safe and respectful work environment for all employees. Privacy and Pay Equity For information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com. We comply with applicable federal and provincial privacy laws. Both Keller Executive Search and our clients are committed to pay equity and conduct analyses in accordance with applicable federal and provincial pay equity laws. Province/Territory-Specific Information Quebec: We adhere to French language requirements in accordance with the Charter of the French Language. Ontario: We comply with the Accessibility for Ontarians with Disabilities Act (AODA) and the Pay Transparency Act. British Columbia: We adhere to the BC Human Rights Code and the Employment Standards Act. Other Provinces/Territories: We comply with all applicable provincial and territorial employment and human rights legislation. Veteran Status Both Keller Executive Search and our clients provide equal employment opportunities to veterans in accordance with applicable laws. Genetic Information In accordance with federal and provincial/territorial human rights laws, both Keller Executive Search and our clients do not discriminate based on genetic characteristics. Local Laws Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within Canada.  

Source:  workable View original post
Location
Calgary, AB, Canada
Show map
workable

You may also like

Workable
Reception + Retail Associates
Exciting Opportunity: Join our Team at Tommy Gun's Red Deer! Tommy Gun’s is on the hunt for dynamic and enthusiastic individuals to fill the crucial roles of Front Desk Reception + Retail Associates. We want YOU to be a part of our exciting journey! We are not just looking for employees; we are seeking passionate Reception + Retail Associates who ensure every client has an exceptional Tommy Gun’s experience from the moment they step through our doors. Position: Guest Services Work Term: Part-time Locations: Red Deer Bower Place East Hill Golden West Wage: starting at $15 per hour Applicants must be 18 years or older and have, or be willing to obtain, ProServe certification, as we are a liquor-licensed shop. * * Flexible availability. Be able to work on weekdays, weekends, and evening shifts. * * Benefits Clean, safe, and positive work environment Immerse yourself in a fun, busy, and friendly atmosphere with a positive company culture Opportunities for growth and career advancement Enjoy a staff discount on our large product selection Be a part of an amazing clientele who appreciate the Tommy Gun's experience Requirements to Thrive with Us:  Exceptional Customer Service Skills - can you go above and beyond for every guest, every time Master excellent written and verbal communication skills—be the voice that answers emails and phone calls, manages service queues, and supports your team  Thrive in a fast-paced environment, showcasing exceptional time-management and multitasking abilities Bring familiarity with visual merchandising and product inventory (an asset!)  Bonus points for experience in a salon, barbershop, or spa  Let your outgoing and fun personality shine through! Who We Are:  At Tommy Gun’s we believe that there’s nothing greater than The Fresh Cut Feeling; running your hands across your face after having a hot towel shave or the smile you get when you know your Barber or Stylist has nailed your look.   Our commitment to an unparalleled Tommy Gun’s experience extends beyond our customers; we want YOU to love where you work. Because when our team is happy, everyone's happy. Your journey to a fulfilling career with Tommy Gun’s begins here. Unleash your skills, embrace our culture, and let work be the place where you can truly be yourself. Learn more about Tommy Gun's: https://ca.tommyguns.com/ Locally Owned and Operated ~ Elevate Your Career with Tommy Gun’s. Apply Today!
Red Deer, AB, Canada
CA$15
Workable
Executive Support Lead
We have a bold vision of a world free of multiple sclerosis (MS). For 75 years, we have been living our mission to connect and empower the MS community to create positive change and you can be part of that! Our team is looking for an Executive Support Lead based anywhere in Canada on a full-time basis working 35 hours per week. We support flexible work options; with some purposeful based in-person meetings, based on your location. Please apply by August 17, 2025. Discover. Innovate. Act We are guided on the journey to end MS through discoveries, innovation and collective action. This strategy connects the MS community through our common goal of a world free of MS. Together, we work to advance treatment and care, enhance well-being, understand, and halt disease progression and ultimately prevent MS from happening in the first place. To learn more about MS Canada, the impact we make, and what makes this a great place to work, we encourage you to visit www.mscanada.ca. Requirements The impact you will have: Supports the smooth operations of the President’s Office, including scheduling and organizing meetings, communications, and travel on behalf of the Chief Executive Officer (CEO). Assesses inquiries directed to the President’s Office, determines the proper course of action, and delegates to the appropriate individual to manage. Supports the effective and timely implementation of strategic initiatives through logistics and coordination. Develops and analyzes content for President’s Office strategic initiatives.   Our ideal candidate: This role supports a fast-paced office that has accountability for governance, overall organizational operations, and a range of partnerships and strategic initiatives. The role requires the following skills and attributes:  Attention to detail and accuracy to manage and prioritize a complex calendar and ensure the CEO is briefed and provided with relevant materials prior to meetings. Excellent written and verbal communication skills to prepare correspondence, materials, and prepare responses to inquiries on behalf of the CEO. Strong organizational skills to assist with project planning of strategic initiatives, including preparation of project charters, work plans, and cross-portfolio coordination and monitoring. Organizational awareness to enable contributions to the strategic and operational needs of the office and CEO; The ability to gather and analyze information for the purpose of event planning and strategic initiatives;   A strong sense of initiative in a collaborative work environment. Previous experience as administrative support or a policy analyst is considered an asset. Benefits What we offer At MS Canada, we provide impactful and rewarding career opportunities. We have a comprehensive total rewards package that includes: Starting salary within the range of $60,000-$65,000 Competitive health and dental benefits package, spending accounts, and gender affirmation coverage, Opportunity to secure your financial future with retirement plan matching, Investment in your professional growth and development, Generous paid time off including an extended office closure at the end of the year and half day Fridays before long weekends, Support work life balance through flexible schedules, with hybrid work arrangements   MS Canada is dedicated to upholding diversity, equity, inclusion, and accessibility in our workplace. We value the contributions that each person brings and are committed to creating an environment from all backgrounds can thrive. We are committed to accommodating applicants’ needs throughout the recruitment process. Please indicate accommodations as required, if contacted. All positions at MS Canada will require a background check in compliance with our Screening Measures Policy. We would like to acknowledge that the land on which we work and operate spans across the traditional territories of many First Nations, Métis, and Inuit peoples. We recognize and honor the enduring presence, contributions, and resilience of Indigenous communities throughout Canada's history. We acknowledge our responsibility to understand, respect, and support the diverse indigenous nations and their ongoing relationships with the land.
Toronto, ON, Canada
CA$60,000-65,000/year
Workable
Contract Administrator
We are seeking a Contract Administrator on behalf of our partner, a major aerospace, commercial and industrial transportation company located in Laval. This position is primarily responsible for preparing and submitting proposals to customers and/or potential customers in response to requests for proposals issued to the company. PROPOSAL PROCESS Prepare work to be estimated by gathering proposals, plans, specifications, and related documents. Collaborate with engineers, contract administrators, customers, and contractors to discuss and develop estimates and resolve issues. Adjust estimates and recommendations based on project changes and updates. Maintain contact and relationships with individuals and other organizations. Identify labor, material, and time requirements. Calculate costs by analyzing labor, material, and time requirements. Resolve discrepancies by collecting and analyzing information. Present prepared estimates by compiling and displaying numerical and descriptive information. Prepare special reports by collecting, analyzing, and summarizing information and trends. Maintain cost database records by entering and saving data. Act as the local lead and driving force behind developing pricing strategies for specific parts. This includes obtaining accurate costs, developing an approach, and managing the internal proposal process. Follow up verbally and/or in writing with customers regarding submitted proposals. Ensure that all deadlines and conditions described in the proposals are met. TYPICAL RESPONSIBILITIES Avoid situations of conflict of interest. Guarantee that management's trust is not violated. Act in the best interest of the company. Take ownership of performance outcomes focused on customer delivery. Seek constant feedback from internal and external "customers." Assume professional responsibility for the quality of services delivered. Display a positive and willing-to-work attitude, as someone who can be relied upon to be at work, on time, every day. ENVIRONMENT, HEALTH AND SAFETY (EHS) Comply with the company's Environment, Health and Safety programs. TYPICAL RESPONSIBILITIES Learn and understand the company's EHS rules and regulations. Wear required protective equipment. Follow all safety rules. Report safety hazards, unsafe acts, and any accidents according to company procedures. Qualifications Internal Candidate Qualifications Qualifications and Skills Strong analytical and mathematical skills. Fluency in French and English (spoken and written). Must be proficient in Microsoft Office Suite (Excel, Word, PowerPoint). Ability to read and interpret blueprints is an asset. Knowledge of bill of materials (BOM structure). Ability to coordinate and work independently. High attention to detail and ability to manage multiple projects simultaneously. Effective communication and negotiation skills. Experience in cost accounting is strongly preferred. Experience in cost estimation within an aerospace/aviation environment is preferred, at least [3] years. EDUCATION Bachelor's degree in Business Administration, Marketing, or a technical discipline. Equivalent professional experience will be considered. Training programs must be sufficiently completed to acquire relevant knowledge, such as knowledge of customers, products, processes, and applicable software programs. Additional qualifications in commercial law are an advantage. Knowledge of CAD software is an asset. Interpersonal Skills Self-taught Detail-oriented Energetic Clear thinking Capable of managing a customer project portfolio Ability to prioritize work with good judgment. Willingness and ability to travel. Capable of managing stress effectively. Ability to work with individuals at various levels of seniority, including staff, managers, and external partners.
Laval, QC, Canada
Negotiable Salary
Workable
Document Control Manager
What is the opportunity? As the Document Control Manager, you will be leading a Document Control team responsible for implementing document control procedures and guidelines, records management, ensuring adherence to established document control requirements, maintaining a data distribution system and for overseeing and managing the document control system within our organization. The successful candidate will ensure that all project documentation, including engineering drawings, contracts, commercial correspondence, specifications, reports, and other critical documents, are securely stored, organized, and accessible in accordance with company and industry standards and client requirements. This role requires a highly organized individual with a strong understanding of document control systems and software, compliance procedures, and best practices in managing engineering documentation and who will be integral in maintaining the reputation of Entuitive as a trusted partner within our client and consulting engineering community. You will: Establish a system for document control that ensures all relevant documents are controlled, retained, updated, uniquely identified, and easily and securely accessible by Entuitive staff and others. Manage the development and implementation of document control processes, records management, systems, and procedures in alignment with industry standards (including ISO 9001:2015) and project requirements. Oversee the secure lifecycle of corporate and project documents, including receipt and control of external documents, verification, numbering, recording, authorized distribution, release, filing, tracking, and archiving. Ensure compliance with document control standards, security, permissions, confidentiality, and regulatory requirements. Coordinate the distribution of documents to stakeholders (internal and external) and ensure proper version control. Manage the review and approval workflows for project documents and drawings and collaborate with project managers and coordinators, engineers, and other team members to ensure effective implementation of project-specific document control procedures, efficient document flow, and resolution of any document-related issues. Establish and maintain a centralized project document repository for easy controlled access and retrieval by corporate management, project teams and clients. Monitor and track document status, ensuring timely updates and accuracy of all project files. Verify and establish document retention requirements, arranging document cataloging, and long-term storage, or disposal of appropriate documents at the time of project closeout. Provide training and guidance to staff and project teams on document control procedures and software tools. Prepare and maintain document control reports and metrics for management, project teams, and stakeholders. Assist with external and internal audits, document reviews, and compliance inspections as required. Raise awareness with project teams and staff of the importance of accurate and controlled documentation. Collect user feedback on the document control process, software, and audit results to refine procedures and tools. Maintain strong knowledge of industry standards, best practices, and regulatory requirements. Provide leadership, mentorship, and training to the Document Control team. Requirements What do you need to succeed? Bachelor’s degree in Business Administration, Engineering, or related field. Minimum of 8 years of experience in document control management, preferably in an engineering or construction environment. Strong knowledge of document control software such as SharePoint, ProjectWise, Procore, Aconex, Viewpoint, SAP, Deltek Project Information Management (PIM), AutoDesk BIM 360, iOFFICE, and MasterControl. Ensuring documents are stored securely, managing access rights, and understanding data protection regulations such as GDPR, HIPAA, or industry-specific requirements. Being conversant with emerging technologies like AI-driven document search or blockchain for immutable document control. Experience with project management and construction management tools and workflows and how they integrate with document management systems. Knowledge of automating approval workflows, routing documents to the right stakeholders, and managing approvals and rejections efficiently. Understanding how to track document changes, maintain version history, and ensuring project teams are always working with the most current and approved document versions. Thorough knowledge of industry standards for document control, such as ISO 9001:2015, is required. Excellent leadership, team management, communications, presentation, and interpersonal skills, with the ability to collaborate with the client, project teams, and stakeholders. An analytical mindset with problem-solving capabilities and the ability, passion, and strategic foresight to anticipate and mitigate Document Control risks. Benefits Why Entuitive?  Flexible working hours, 37.5 hour work week.  Minimum 3 days a week in office. Building strong relationships and collaborating internally is important to us!  Commitment to staff growth through mentoring and training.  Employer paid medical, dental, and vision insurance premiums for employees and their dependents.  Generous parental leave policy.  RRSP matching up to 5%.   Participation in our discretionary profit-sharing plan.    About Entuitive  We are deeply committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes.  If you are excited about this opportunity and are interested in learning more about Entuitive, please check out our About Us page.  At Entuitive, we prioritize human-centric evaluation methods and do not utilize AI for screening or recruitment processes. 
Toronto, ON, Canada
Negotiable Salary
Workable
Program Administration / Customer Service Representative
CMG Marketing, a full-service marketing, contact center, and program management company, is seeking a highly skilled and experienced Program Administration / Customer Service Representative to join our team. Our company is dedicated to helping our clients achieve their program goals and objectives. The successful candidate will be responsible for providing administrative and operational support to our programs and clients while also delivering exceptional customer service. This is a full time - in office position, with an office in the Don Mills area and due to the various responsibilities, not a virtual position. Responsibilities Assist in the day-to-day administration of programs, including data entry, tracking, and reporting Answer and handle customer inquiries, complaints, and issues in a professional and timely manner (via phone and email) Manage and monitor program schedules, ensuring timely execution and delivery of all program components Collaborate with clients, stakeholders, and team members to ensure program goals and objectives are met Support the development and implementation of programs, including all administration and reporting Maintain accurate and up-to-date program files, records, and databases Contribute to the continuous improvement of program processes and procedures to enhance efficiency and effectiveness Requirements 2+ years of experience in program administration or customer service/Office environment Related Diploma Excellent communication skills, both verbal and written Strong interpersonal skills and ability to build and maintain positive relationships with clients, stakeholders, and team members Ability to work independently, as well as part of a team, in a fast-paced, deadline-driven office environment Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint
Toronto, ON, Canada
Negotiable Salary
Workable
Construction Office Administrator (1470)
Please apply to this website >>> https://jobs.fillarole.ca/job-board/jobs/564/construction-office-administrator/north-vancouver-bc Job duties: Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures Advise job applicants on employment requirements to management for consideration. Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed Carry out administrative activities associated with construction, HR and safety. Review candidate inventories and contact potential applicants to arrange interviews and transfers, redeployment and placement of personnel Administer policies and procedures related construction activities in relation to the projects that are being worked on as well as in preparation for future projects. Coordinate and plan for office services, such as equipment, supplies, forms, disposal of assets, parking, maintenance and security services Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes Assist in preparation of operating budget and maintain inventory and budgetary controls Assemble data and prepare periodic and special reports, manuals and correspondence May supervise records management construction staff. Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures May assist with prospective staffing requirements, prepare and post notices and advertisements, and collect and screen applications If required advise job applicants on employment requirements to management for consideration. Notify applicants of results of selection process and prepare job offers Advise managers and employees on staffing policies and procedures as required Set up and manage phone system for the company as well as answer phones. Assist with ensuring data for payroll is provided to the appropriate party. Keep company data up to date Other duties that apply Requirements Minimum 1 year of construction office administrative experience is required HR Officer Experience is an asset Punctual Attention to detail Strong customer service and communication skills Must have experience in the construction industry Ability to stay focused and organized in a fast pace environment Excellent computer skills Time management ability and prioritize tasks is critical Benefits N/A Please apply to this website >>> https://jobs.fillarole.ca/job-board/jobs/564/construction-office-administrator/north-vancouver-bc
North Vancouver, BC, Canada
Negotiable Salary
About Us
Terms of Use
Privacy Policy
Help
Contact Us
FAQ
Cookie
Cookie Policy
Cookie Settings
Our Apps
Download
Download on the
APP Store
Download
Get it on
Google Play
© 2025 Servanan International Pte. Ltd.