Speaker Booking Assistant (Toronto-based - Remote)

We are looking to add to our expanding operations team. AmpThink provides a wide range of services to the most impressive venues around the world, which calls for a wide range of skills and personalities. The ideal candidate will be comfortable working within a collaborative team of engineers and creatives alike. Theprimary focus is keeping our projects on track and organized from an operations perspective. This role's main function is to support our sales, operations and engineering teams from project kick-off to completion. This includes but is not limited to: Procure products or services in support of our needs on or off site Ensure products or services are delivered on time Keep an active dialogue with stakeholders on the status of jobs and purchases Ensure all expenses are allocated to the project appropriately Provide reporting from our accounting system as needed Ensure all pertinent documents are stored appropriately Track project milestones to support procurement and invoicing Invoice for products delivered or services rendered Manage your own time effectively and allocate it to the appropriate project Job Requirements: A detail oriented personality with strong problem-solving skills The ability to think critically The ability to operate in a fast-paced, collaborative, team oriented environment An interest in developing, refining, and implementing quality business processes The ability to build and maintain strong relationships inside and outside the organization Excellent communication and organizational skills Experience with Microsoft 365 The ideal candidate will possess: A working knowledge of basic accounting functions Prior experience as a project coordinator is a plus Familiarity with IT infrastructure is a plus CX Agents are expected to: Ensure jobs are accurately captured and tracked through each phase of engagement using the company's ERP system. Ensure required raw materials are on-hand in time to meet committed production schedules. Efficiently schedule work through all phases of delivery, design, procurement, fabrication, assembly, and QC. Proactively communicate lead times and delivery dates to our customers, reviewing documents such as production schedules, work orders, and staffing to determine personnel or materials requirements to achieve production targets. Collaborate with co-workers, vendors, and/or customers to coordinate production or shipping activities, resolve complaints, and/or eliminate delays. Coordinate shipping and logistics with external parties and customers. Support Internal Sales team by taking an active role in calls and/or meetings, recording meeting notes and tracking sales milestones to completion. Maintain and drive CRM use and follow up within our sales team. Support External Clients by participating in calls and/or meetings, tracking project milestones to completion using project planning tools and provide outstanding customer service. Track project milestones using project planning tools, maintain current invoice schedule, as well as process daily invoicing for current orders. Reconcile inventory at project conclusion, produce job cost reports, support coordination of staging and shipping. Proactively build and maintain a strong working knowledge of assigned accounts and strategic OEM and manufacturers products and services. Develop in-depth knowledge and use of reseller tools, processes, and partner facing applications to build and validate technical configurations. Proactively provide detailed quotes and order management reports to key stakeholders. Develop regular, detailed customer centric invoicing. Requirements A detail oriented personality with strong problem-solving skills The ability to operate in a fast-paced, collaborative, team oriented environment An interest in developing, refining, and implementing quality business processes The ability to build and maintain strong relationships inside and outside the organization Excellent communication and organization skills Capability to multi-task and adjust priorities in response to change Experience with Microsoft Office and specifically strong Microsoft Excel skills Understanding of WLAN products and key manufacturers a plus (Cisco, Aruba, etc.) The ideal candidate will: Possess prior experience tracking project tasks/milestones Possess a Bachelor’s degree or equivalent work experience Possess a working knowledge of basic accounting functions including purchasing, invoicing, receiving, etc. Possess prior experience working as an account manager, project coordinator or inside sales representative Possess prior experience working for a construction company or telecommunications resale company Benefits AmpThink offers benefits which include 3 weeks of paid leave per year, 8 paid holidays, health insurance (PPO) premium paid in full for employees, and a Simple IRA retirement savings plan which matches dollar for dollar up to 3% of employee's annual salary. Our AmpForce program allows employees to use 3 paid workdays to work for a charity or non-profit of their choosing. Our AmpThink gear program allows employees to select AmpThink logo gear each year. AmpThink employees also have access to optional, voluntary group benefits such as dental, life, disability, and financial planning.

Basic Function: To provide clerical support/activities within the Department. Tasks include, but are not limited to, word processing and data entry, printing of cheques/letters/reports, file transfers, filing, answering the telephone, sorting and distributing mail, and providing reception coverage.  In addition, this individual is required to provide backup to other Program Assistants in the Department. Position Description: Responsible to download, save and distribute daily, weekly, monthly, quarterly and yearly report to the appropriate staff Responsible for printing of daily and monthly Social Assistance Cheques, vendor cheques, payment statements and record in ledger for Accounting Assign Eligibility Verification Program (EVP) audit list and complete EVP file preparation Conduct 3rd party checks, as needed and maintain logs and statistics Monitor 3700 communication line Scan and distribute incoming and outgoing mail Prepare a paper drug card for clients, if necessary Print and sort client letters and distribute to Case Managers Provide back-up coverage for reception Build Case Manager schedules (appointments, coverage) Create and send client appointment letters, as per CM schedules as needed Reschedule clients and provide appointments for special applications When required, assist Records Clerk with archiving, scanning and sorting mail for filing Create overpayment reminder letters for terminated clients and mail out when needed Record and input fraud complaints in SAMS and forward to Eligibility Review Officer (ERO) Manage ERO stats on spreadsheet and update ERO monthly on outstanding complaints Monitor Eligibility Review tasks, work queues, investigations email and voicemail for new complaints. Gather incarceration information to support Eligibility Review Program and forward to ERO Provide back up for accounting duties as needed Perform other duties as assigned Requirements Knowledge and Experience: Grade 12 graduate plus one year additional program, i.e. business/computer Over one year up to and including two years related experience Skills and Abilities: A valid Ontario driver’s license and access to a reliable vehicle as travel is required Sound interpersonal/communication skills. Knowledge of general office equipment - printers, fax machines, photocopiers, switchboard, calculators, etc. Knowledge of the corporate standard software, along with department-specific software (SAMS). Computer expertise in corporate standard software (Microsoft Office) and department specific software to data search and entry and to create and modify word processed documents Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act Benefits Posting #: CUPE 57.25 Position: Program Assistant, Ontario Works Status: Temporary Full Time (date of hire to approximately December 31, 2025) Number of Vacancies: 1 Employee Group: CUPE Local 4700 Salary: $24.96 - $31.20 per hour Division: Emergency and Social Services Department: Social Services and Housing Reports To: Program Manager, Ontario Works Location: Simcoe, ON Posting Period: July 16, 2025 – July 30, 2025 How to Apply: Follow the link below for the application process via Google Chrome or Microsoft Edge: Ensure the file extension for your resume document is .doc, .docx or .pdf If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file. Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.ca The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education. Thank you for your interest in this position. Only those to be interviewed will be contacted.

ORGANIZED● DETERMINED ● ENTHUSIASTIC ● HANDS-ON ● STRATEGIC A multi-service, non-profit, community-based agency that provides a range of services and supports to individuals, children, and families. EDI-B VALUES The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging. MISSION The Office Administrator will oversee and support all administrative functions of the organization, managing a busy, multi-task office environment. This is a tremendous opportunity for a highly motivated and organized individual searching for an opportunity to make a difference across the lives of children, adults and families. The Pod Group is partnering with this organization to place a resourceful, hands-on, and organized individual to fulfill the role of a Office Administrator. PRIORITIES Provide clerical and administrative support to the team and across all programs and services. Ensure effective coordination of all administrative functions, systems and information, including document management, multi-line telephone system, file systems, and database maintenance. Provide support to the Finance Manager with invoicing and data input. Manage information flow in a timely and accurate manner, upholding a strict level of confidentiality. Prepare, edit and update documents to professional standards as requested. Other duties as required. Requirements Post-secondary education in Office Administration or related field. Intermediate working knowledge in Microsoft Office Suite (Word, Excel, Access, PowerPoint). Demonstrated experience in office administration, including reception duties, scheduling, data input and compilation. Demonstrated knowledge of computer networks and office equipment. Understanding of basic accounting procedures. Experience with payroll and accounts receivable and payable is a strong asset. Previous experience working in medical or social services settings, with awareness of community social programs is considered an asset. Must be fully vaccinated against COVID-19, subject to applicable legislation. THE POD GROUP The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement. We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations. The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care. We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

UniUni – Who Are We? UniUni is revolutionizing last-mile delivery across North America with cutting-edge technology and a relentless focus on customer satisfaction. From our roots in Canada to our rapid expansion in the United States, we’re building a future where logistics are faster, smarter, and more reliable. Join our ambitious team as we redefine delivery excellence—your journey with UniUni could be the next chapter in our success story. At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Requirements Responsibilities To support the Operations manager in team development and to work with staff at other levels to ensure an efficient workflow and smooth Manage and supervise the work of drivers Plan driver delivery areas and routes Dealing with problematic packages Monitor delivery KPIs of drivers Assist the operation director and colleagues in other work Qualifications： Ability to supervise and motivate a team to achieve and exceed their goals Strong planning ability Strong time management skills legal work status good PC skills Good teamwork spirit Have vehicle, can accept shift/overtime Working Hours: Tuesday: 6:00 AM - 2:00 PM Wednesday to Friday: 7:00 AM - 3:00 PM

Our Transmission and Distribution group is currently looking to add a Project Assistant to the team. Reporting to the Director Transmission, the Project Assistant helps ensure smooth project delivery by managing documents, coordinating schedules, supporting communication between teams and vendors, and assisting with financial and procurement tasks. The ideal candidate is organized, detail-oriented, and a strong communicator, able to work well in a fast-paced construction and utility environment. Duties and Responsibilities Financial & Procurement Support Support Accounts Receivable (AR) and Accounts Payable (AP) functions Collect and review invoices, packing slips, and tickets Process purchase order site requests and entries Assist with procurement tasks and purchase order closeouts Submit and track expense reports Timesheet and Payroll Support Review employee timesheets for accuracy and consistency Enter approved time data into Valard’s payroll system Liaise with Corporate Payroll to resolve discrepancies Travel Coordination Arrange flights, accommodations, and shuttles as required for Materials Management staff Ensure travel bookings are completed in a timely and cost-effective manner IT and Systems Support Provide basic on-site IT support to staff Relay IT equipment or access requests to the appropriate department Follow up to ensure requests are completed Reporting and Data Management Collect, input, and distribute data for daily, weekly, and monthly reports Support the team with general data entry and incorporation of field data into reports General Administrative Support Perform general administrative duties to support project operations Participate in Valard’s safety programs and contribute to a strong safety culture Manage hard copy documentation, including updating Foremen binders as new drawings are released Utilize Valard systems and tools to complete tasks efficiently Develop working relationships across departments to access information and coordinate efforts Requirements Minimum of 2 years experience in a related data entry or administrative role College diploma or undergraduate degree Strong attention to detail with a focus on accuracy and quality Demonstrated experience in document control processes Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.) Excellent interpersonal, verbal, and written communication skills Strong organizational and time management skills, with the ability to manage multiple priorities Demonstrated initiative and problem-solving capabilities Quick to adapt and learn new software programs and systems Preferred Skills/Qualifications Undergraduate degree in Business Administration, Education, or Commerce Prior experience in the construction industry Experience collaborating with utility companies or working on utility-related projects Working knowledge of material management and purchasing practices Proficiency with JD Edwards or other enterprise resource planning (ERP) systems Benefits We offer a comprehensive and competitive total rewards package that includes base salary and a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing. About our Business Valard Construction LP is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America. Valard Construction is an equal opportunity employer. Learn more Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates. * Depending on qualifications, the successful candidate may be offered a position at a more appropriate level. * Applicants must have legal authorization to work in Canada with no restrictions. * Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.

We are looking for an Administrative Assistant. In this position, you will be working on a client project within the public sector in La Prairie, QC, South Shore of Montreal. Role: - Writing, revising, formatting, correcting French language errors, and proofreading documents such as lockout sheets and procedures. - Administrative and office support - File tracking and coordination - Project logistical support Requirements: The candidate must hold a Diplôme d'études professionnelles (DEP) in secretarial studies or a college diploma (DEC) in office administration – administrative assistant, as well as a minimum of two (2) years of relevant experience. If this description speaks to you and you believe you meet the requirements, contact us to discuss further. Looking forward to meeting you!