Administrative Assistant/Adjointe administrative

IPEX is one of the leading North American providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy. We currently have an exciting opportunity for an Administrative Assistant. This position will be based in the office and report to our St-Laurent office. It reports to the Quebec Customer Service Manager. Don't miss the opportunity to join a great family of people-focused professionals, opinion leaders and quick thinkers, entrepreneurs at heart and fighters of the status quo! Job Summary: IPEX is seeking a motivated, ambitious and dynamic individual to fill the position of Administrative Assistant. The person will be the first point of contact for our St-Laurent site and will provide support to sales, customer service and various other departments within the organization to facilitate the smooth running of daily operations. Main Responsibilities: Reception, including answering phones, greeting customers and suppliers, and maintaining visitor logs. Monitor visitor entries and exits by issuing badges and/or magnetic cards; Sorting and distributing mail; Preparing parcels for daily shipments; Creating, correcting, revising and finalizing correspondence with employees and clients; Distributing information to customers via email and/or postal mail; Creating and updating sales reports using the internal sales reporting program and assisting with spreadsheet use, Monitoring the performance of external services such as office cleaners. Participating in social committee activities. Managing petty cash. Creating and updating various customer contracts and agreements. Supporting the administrative team with rebate programs. Providing ongoing feedback and suggestions for continuous improvement of departmental processes and identifying opportunities to enhance efficiency. Maintaining the list of telephone numbers up to date. Entering data for orders and invoicing; General office duties, including ordering supplies, maintaining office equipment, booking conference rooms, booking hotels, general management of the administrative area, as well as general office tasks. Providing general support to the customer service team and administrative team at the St-Laurent office as needed. Other related tasks. _______________________________________________________ IPEX is one of the North American leading providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy. We currently have an  exciting opportunity as an Administrative Assistant. This role is based in our St. Laurent, Quebec office and reports to the Customer Service Manager. Do not miss the opportunity to join a diverse group of people-centric professionals, leaders with vision and rapid problem solvers, entrepreneurs in spirit and status quo-fighters! Job summary: IPEX is seeking a motivated, ambitious, dynamic team player to fill the position of Administrative Assistant. You will be the first point of contact for our St-Laurent’s site and will provide support to Sales, Customer Service, and various other departments within the organization to facilitate the smooth running of daily operations. Main responsibilities: Reception, including answering phones, greeting customers and suppliers, and maintaining visitor log. Monitor the entrances and exits of visitors by issuing badges and/or magnetic cards; Sorting and distributing mail/email; Preparation of parcels for daily shipments; Creation, correction, revision and finalization of correspondence with employees and clients; Distribute information to customers via email and/or mail; Creating and updating sales reports using the in-house sales report creation program and assisting with spreadsheets, Monitoring performance of outside services such as office cleaners. Assisting with Social committee activities Reconciling Petty cash Creating and updating various client contracts and agreements. Supporting the administrative team with the rebate programs Providing ongoing feedback and suggestions for continual improvements in the department process, and identifying opportunities for better efficiencies Keep the list of telephone numbers up to date; Enter data for orders and invoicing; General office duties, including ordering supplies, maintaining office equipment, booking conference room, booking hotel, general management of administrative area, as well as general office. Provide general support to the customer service team and administrative team in the St-Laurent office when needed. Other related tasks. Requirements Qualifications and experience: 5 years’ experience in an administrative role, supporting customer service and sales managers would be considered an asset. Highly proficient in Microsoft Excel Diploma of College Studies (DCS) Detail orientated. Professional phone manner Strong organization skills, ability to multitask, and determine priorities. Ability to work independently Intermediate level Microsoft Office programs (Outlook, Word, Excel, etc.) Bilingual, French and English, spoken and written; Strong communication skills, both written and verbal Ability to demonstrate diplomacy and tact in dealing with a wide variety of people. Excellent team player Available to work between 8:00 and 17:00 WORKING CONDITIONS: Work from office environment with long periods of sitting. Employee may experience progressive degrees of changing factors in the work process including change of priorities, deadlines, etc. ____________________________________________________________ Qualifications and experience: 5 years’ experience in an administrative role, supporting customer service and sales managers would be considered an asset. Highly proficient in Microsoft Excel Diploma of College Studies (DCS) Detail orientated. Professional phone manner Strong organization skills, ability to multitask, and determine priorities. Ability to work independently Intermediate level Microsoft Office programs (Outlook, Word, Excel etc.) Bilingual, French and English, spoken and written; Strong communication skills, both written and verbal Ability to demonstrate diplomacy and tact in dealing with a wide variety of people. Excellent team player Available to work between 8:00 and 17:00 WORKING CONDITIONS: Work from office environment with long periods of sitting. Employee may experience progressive degrees of changing factors in the work process including change of priorities, deadlines, etc. Benefits IPEX makes every effort to meet the accommodation needs of persons with disabilities throughout the interview process and, upon request, will collaborate with qualified candidates to provide suitable accommodations in a manner that considers their accessibility needs resulting from their disability. Candidates participating in all stages of the selection process for employment at IPEX may request accommodations. To make a request, please contact HR at HR@ipexna.com IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR at HR@ipexna.com