Executive Assistant

We are looking to add to our expanding operations team. AmpThink provides a wide range of services to the most impressive venues around the world, which calls for a wide range of skills and personalities. The ideal candidate will be comfortable working within a collaborative team of engineers and creatives alike. Theprimary focus is keeping our projects on track and organized from an operations perspective. This role's main function is to support our sales, operations and engineering teams from project kick-off to completion. This includes but is not limited to: Procure products or services in support of our needs on or off site Ensure products or services are delivered on time Keep an active dialogue with stakeholders on the status of jobs and purchases Ensure all expenses are allocated to the project appropriately Provide reporting from our accounting system as needed Ensure all pertinent documents are stored appropriately Track project milestones to support procurement and invoicing Invoice for products delivered or services rendered Manage your own time effectively and allocate it to the appropriate project Job Requirements: A detail oriented personality with strong problem-solving skills The ability to think critically The ability to operate in a fast-paced, collaborative, team oriented environment An interest in developing, refining, and implementing quality business processes The ability to build and maintain strong relationships inside and outside the organization Excellent communication and organizational skills Experience with Microsoft 365 The ideal candidate will possess: A working knowledge of basic accounting functions Prior experience as a project coordinator is a plus Familiarity with IT infrastructure is a plus CX Agents are expected to: Ensure jobs are accurately captured and tracked through each phase of engagement using the company's ERP system. Ensure required raw materials are on-hand in time to meet committed production schedules. Efficiently schedule work through all phases of delivery, design, procurement, fabrication, assembly, and QC. Proactively communicate lead times and delivery dates to our customers, reviewing documents such as production schedules, work orders, and staffing to determine personnel or materials requirements to achieve production targets. Collaborate with co-workers, vendors, and/or customers to coordinate production or shipping activities, resolve complaints, and/or eliminate delays. Coordinate shipping and logistics with external parties and customers. Support Internal Sales team by taking an active role in calls and/or meetings, recording meeting notes and tracking sales milestones to completion. Maintain and drive CRM use and follow up within our sales team. Support External Clients by participating in calls and/or meetings, tracking project milestones to completion using project planning tools and provide outstanding customer service. Track project milestones using project planning tools, maintain current invoice schedule, as well as process daily invoicing for current orders. Reconcile inventory at project conclusion, produce job cost reports, support coordination of staging and shipping. Proactively build and maintain a strong working knowledge of assigned accounts and strategic OEM and manufacturers products and services. Develop in-depth knowledge and use of reseller tools, processes, and partner facing applications to build and validate technical configurations. Proactively provide detailed quotes and order management reports to key stakeholders. Develop regular, detailed customer centric invoicing. Requirements A detail oriented personality with strong problem-solving skills The ability to operate in a fast-paced, collaborative, team oriented environment An interest in developing, refining, and implementing quality business processes The ability to build and maintain strong relationships inside and outside the organization Excellent communication and organization skills Capability to multi-task and adjust priorities in response to change Experience with Microsoft Office and specifically strong Microsoft Excel skills Understanding of WLAN products and key manufacturers a plus (Cisco, Aruba, etc.) The ideal candidate will: Possess prior experience tracking project tasks/milestones Possess a Bachelor’s degree or equivalent work experience Possess a working knowledge of basic accounting functions including purchasing, invoicing, receiving, etc. Possess prior experience working as an account manager, project coordinator or inside sales representative Possess prior experience working for a construction company or telecommunications resale company Benefits AmpThink offers benefits which include 3 weeks of paid leave per year, 8 paid holidays, health insurance (PPO) premium paid in full for employees, and a Simple IRA retirement savings plan which matches dollar for dollar up to 3% of employee's annual salary. Our AmpForce program allows employees to use 3 paid workdays to work for a charity or non-profit of their choosing. Our AmpThink gear program allows employees to select AmpThink logo gear each year. AmpThink employees also have access to optional, voluntary group benefits such as dental, life, disability, and financial planning.

We have a bold vision of a world free of multiple sclerosis (MS). For 75 years, we have been living our mission to connect and empower the MS community to create positive change and you can be part of that! Our team is looking for an Executive Support Lead based anywhere in Canada on a full-time basis working 35 hours per week. We support flexible work options; with some purposeful based in-person meetings, based on your location. Please apply by August 17, 2025. Discover. Innovate. Act We are guided on the journey to end MS through discoveries, innovation and collective action. This strategy connects the MS community through our common goal of a world free of MS. Together, we work to advance treatment and care, enhance well-being, understand, and halt disease progression and ultimately prevent MS from happening in the first place. To learn more about MS Canada, the impact we make, and what makes this a great place to work, we encourage you to visit www.mscanada.ca. Requirements The impact you will have: Supports the smooth operations of the President’s Office, including scheduling and organizing meetings, communications, and travel on behalf of the Chief Executive Officer (CEO). Assesses inquiries directed to the President’s Office, determines the proper course of action, and delegates to the appropriate individual to manage. Supports the effective and timely implementation of strategic initiatives through logistics and coordination. Develops and analyzes content for President’s Office strategic initiatives.   Our ideal candidate: This role supports a fast-paced office that has accountability for governance, overall organizational operations, and a range of partnerships and strategic initiatives. The role requires the following skills and attributes:  Attention to detail and accuracy to manage and prioritize a complex calendar and ensure the CEO is briefed and provided with relevant materials prior to meetings. Excellent written and verbal communication skills to prepare correspondence, materials, and prepare responses to inquiries on behalf of the CEO. Strong organizational skills to assist with project planning of strategic initiatives, including preparation of project charters, work plans, and cross-portfolio coordination and monitoring. Organizational awareness to enable contributions to the strategic and operational needs of the office and CEO; The ability to gather and analyze information for the purpose of event planning and strategic initiatives;   A strong sense of initiative in a collaborative work environment. Previous experience as administrative support or a policy analyst is considered an asset. Benefits What we offer At MS Canada, we provide impactful and rewarding career opportunities. We have a comprehensive total rewards package that includes: Starting salary within the range of $60,000-$65,000 Competitive health and dental benefits package, spending accounts, and gender affirmation coverage, Opportunity to secure your financial future with retirement plan matching, Investment in your professional growth and development, Generous paid time off including an extended office closure at the end of the year and half day Fridays before long weekends, Support work life balance through flexible schedules, with hybrid work arrangements   MS Canada is dedicated to upholding diversity, equity, inclusion, and accessibility in our workplace. We value the contributions that each person brings and are committed to creating an environment from all backgrounds can thrive. We are committed to accommodating applicants’ needs throughout the recruitment process. Please indicate accommodations as required, if contacted. All positions at MS Canada will require a background check in compliance with our Screening Measures Policy. We would like to acknowledge that the land on which we work and operate spans across the traditional territories of many First Nations, Métis, and Inuit peoples. We recognize and honor the enduring presence, contributions, and resilience of Indigenous communities throughout Canada's history. We acknowledge our responsibility to understand, respect, and support the diverse indigenous nations and their ongoing relationships with the land.

Provides clerical support, manages schedules, organizes documents, handles communication, and assists daily operations to ensure smooth office workflow.

America's Got Soccer is seeking a highly motivated and organized Personal Assistant to the CEO to provide comprehensive support in managing both professional and personal tasks. This role requires exceptional time management skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will be a meticulously organized individual with an exceptionally strong drive, and they will play a critical role in enhancing the productivity of the CEO in a fast-paced and international organization. Requirements Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Drive to deliver in a fast-paced international organization that operations across multiple time-zones. Prepare reports, presentations, and correspondence as needed. Act as the point of contact for internal and external stakeholders, managing communication effectively. Handle personal errands and tasks for the CEO, ensuring confidentiality and professionalism. Assist in organizing events and meetings, including logistics and materials preparation. Conduct research on various topics as requested to support decision-making. Maintain organized and efficient filing systems and document management. Qualifications: Proven experience as a personal assistant or in a similar role. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain discretion and confidentiality. Flexibility to adapt to changing priorities and work under pressure. Benefits Compensation: competitive salary based on experience

ORGANIZED ● DETERMINED ● ENTHUSIASTIC ● HANDS-ON ● STRATEGIC A non-profit organization that is a leading provider in the developmental services sector, dedicated to helping individuals achieve their full potential, be included in the community and build great lives. EDI-B VALUES The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging. MISSION The Executive Assistant will provide high-level administrative, organizational and project coordination support to the Executive Director, acting as the main liaison between the Executive Director, Board of Directors, employees and stakeholders. This is a tremendous opportunity for a highly motivated and organized individual searching for an opportunity to make a difference across the lives of children, adults and families. The Pod Group is partnering with this organization to place a resourceful, hands-on, and organized individual to fulfill the role of Executive Assistant. PRIORITIES Executive Director Support Provide high-level support to the Executive Director by managing their calendar and inbox, coordinating meetings, appointments, itineraries and travel, and responding to routine correspondence. Prepare, proofread and compose a wide range of professional communications, reports, documentation and presentation materials. Plan and support organizational, management and project-team events and activities in collaboration with the Executive Director and senior leadership. Gather and prepare organizational data for presentation and submit statistical reports for internal organizational analysis as required. Integrate information and ensure accuracy and timely presentation of materials, including research projects, meeting minutes, new hire letters and documents for management. Process expense reports, including checking for accuracy and approvals. Communicate effectively with managers and departments, and prepare and compose professional correspondence. Maintain confidentiality and uphold professional standards and expectations in all tasks and communications. Board of Directors Support Serve as the primary administrative liaison between the organization, Executive Director and the Board of Directors for scheduling, information sharing, and follow-ups. Schedule, coordinate, and attend board meetings, including room/Teams setup, agenda creation, material distribution, and note-taking, while maintaining official board records and archives. Prepare and compile board materials in advance, including preparing reports/presentations for Board and committee meetings. Help onboard new board members and ensure compliance with organizational bylaws and governance best practices. Quality Ensure internal and external messages are crafted with a high standard of professionalism and aligned with the organization’s mission, vision and values. Set a neat, tidy, and thorough standard in the preparation of meetings, presentation of meeting rooms, and the level of service provided to stakeholders. Promote and demonstrate the Vision and Mission of the organization within the workplace and the broader community. Work in compliance with the Occupational Health and Safety Act and Regulations and the organization's Health and Safety Policy. Report all workplace hazards and support the organization to continuously improve the safety of the workplace. Other duties as assigned. Requirements Completion of post-secondary education in Office Administration or related field. 3 to 5 years of work experience as an Executive Assistant or Senior Administrative Assistant. Experience working in the non-profit sector, particularly supporting clients with disabilities is preferred. Experience supporting a Board of Directors with an understanding of governance is preferred. Able to attend and support the Executive Director at occasional meetings outside regular office hours. Advanced working knowledge in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, SharePoint, Excel). Demonstrated excellence in effective communication and interpersonal skills, both written and verbal. Fluency in French is a definite asset. Demonstrated ability to work independently and collaboratively with individuals and groups (internal and external to the organization) with understanding, confidentiality, sensitivity and tact. Exceptional organizational, time management and problem-solving skills. Demonstrated ability to create efficient workflow, establish priorities and meet deadlines. Comfortable working in a fast-paced environment, dealing with competing priorities and deadlines. Project management experience is an asset. Highly proficient word processing, transcription, minute-taking and typing speed skills. A valid driver’s licence and access to a reliable vehicle to facilitate travel to various sites. THE POD GROUP The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement. We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations. The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care. We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

Reporting to Starlink Aviation's Assistant Director of Operations, your role as Executive Flight Assistant Coordinator will involve carrying out technical tasks in the same way as a company ambassador to customers. This assistant role includes, but is not limited to: preparing transport logistics; organizing travel arrangements, including air and ground transportation; ensuring that hotel and catering services are taken care of; making document requests to customers, via e-mail and telephone; upon return from flights, data entry, follow-up of invoices and purchase orders for closure of supplier accounts; any other task deemed necessary by the flight coordination department. Work schedule : 10-hour rotating shift. Requirements Canadian citizenship or permanent resident status; Eligible to obtain a Restricted Area Identity Card (RAIC); Bilingual (French and English spoken); Proficiency in Microsoft Office Suite; Your skills Excellent interpersonal skills, ability to work alone or as part of a team; Ability to work to tight deadlines; Excellent communication skills; Responsible, rigorous and conscientious. Benefits Experienced and dynamic team ! Competitive salary Flexible schedule On-site parking Company events RRSP 3 weeks of vacation after the first year in service 5 personal days per year Full range of benefits: Group insurance including : Assistance program for employees and their families Postal Pharmacy Short and long term disability, dental, and drug life insurance