Speaker Booking Assistant (Toronto-based - Remote)

Rentokil-Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding, it has been an industry leader in pest control. Our certified specialists use innovative technologies to protect millions of homes and businesses throughout Canada. Rentokil-Terminix is currently seeking an experienced Administrative Support/Accounts Receivable to be a part of our fast-paced team. This an onsite position based out of our Fredericton office. Address: 121 Gibson St. Fredericton, NB E3A 4E1 Salary: $41,000 - 42,000 annually Role Designation: Hybrid (3 days/week) We are currently seeking an experienced Scheduler / Administrative Support Agent to join our fast-paced team. The main responsibility of this position is scheduling, ensuring efficient technician routing and excellent customer service. This role will also provide administrative support and assist with accounts receivable and collections functions. Key Responsibilities Scheduling (Primary Function) Manage daily, weekly, and monthly technician schedules to maximize customer service. Utilize route optimization software to create capacity, reduce travel time, and improve efficiency. Review and adjust routes in response to customer requests, cancellations, or technician availability. Communicate one-on-one with technicians to update assignments, add/remove service locations, or reassign routes. Respond promptly to urgent scheduling issues during the workday and prepare plans for future adjustments. Accept and respond to scheduling-related calls from Customer Service colleagues. Track technician productivity and share execution reports with Operations and Regional leadership. Work closely with Operations Managers, Branch Managers, and Regional Managers to support informed decision-making. Ensure customers receive a world-class service experience through effective scheduling and communication. Administrative Support Perform accurate data entry of new contracts, job sales, and product sales into CRM software. Upload and file customer contracts; maintain customer account information, including billing details and purchase orders. Generate daily and consolidated month-end invoicing; process credit memos as needed. Ensure accuracy in invoice processes by verifying all relevant data. Prepare and distribute reports for management as required. Accounts Receivable / Collections Support Conduct a high volume of outbound calls to customers regarding past due and/or delinquent accounts. Distribute monthly customer statements via email and mail. Assist customers with payment processing (cheque deposits, credit card processing, EFT payments). Track and report on collection call outcomes and overall results. Present collections efforts and results during one-on-one and team meetings with management. Requirements · High school diploma or GED – required · Post-secondary education in a related area of study - preferred · 2-4 years of professional admin and collection experience - preferred · Demonstrated proficiency with Microsoft Word, Excel and Power-Point · Have knowledge of Google Suite, especially Google Drive and associated programs frequently used at Rentokil-Terminix North America · Very accurate data entry skills · Strong computer skills including Microsoft Office products · Excellent interpersonal and communication skills · Able to exercise tact and diplomacy when dealing with others · Must be reliable, punctual and professional & have strong eye for detail · Excellent proof reading abilities Benefits What is in it for you?  Company paid holidays, vacation and sick time. Excellent Health benefits including Medical, Dental, Vision, and Life Insurance Employee Assistance Program that offers services such as free counselling services and other benefits Retirement Savings plan with highly-competitive company-matching contributions of 3.5%. Employee Discounts Fantastic Tuition Reimbursement benefits & Scholarship Programs AI technology will be used in selecting candidates for interviews. Rentokil-Terminix is an equal opportunity employer. If you require any accommodations at any point during the interview process, please get in touch with our HR Department.

Provides clerical support, manages schedules, organizes documents, handles communication, and assists daily operations to ensure smooth office workflow.

Who Are We?  UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Role Overview Responsible for the registration and reception of visitors, the receipt and delivery and management of the company's administrative materials, the daily communication and business docking of the lessor, the management of meeting rooms and pantry, the sending and receiving of letters and parcels and other administrative affairs support. Requirements Welcome and register visitors, delivering professional reception services. Answer, transfer, and manage calls and inquiries promptly, taking accurate messages. Handle incoming and outgoing mail, courier services, and company emails. Ensure accurate distribution and maintain proper records. Manage meeting room reservations, conduct daily checks, and ensure facility readiness. Maintain front desk equipment and report any issues promptly. Oversee pantry facilities to ensure cleanliness and adequate supplies. Manage office supply inventory and distribution. Support HR in onboarding and offboarding processes, including documentation. Assist with general administrative tasks and ad hoc assignments from management. Provide administrative and logistical support for company events and activities. Contribute to maintaining a positive workplace environment and corporate image. Qualifications 1+ year of relevant experience in reception, administration, or customer service preferred. Bachelor’s degree Fluent written and oral communication skills in English and Mandarin will be an asset. Professional appearance with excellent communication and interpersonal skills. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and common office equipment. Detail-oriented, proactive, and able to multitask in a fast-paced environment. Strong sense of responsibility and team spirit. Benefits Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program Salary range $40000 to $45000

Shipping Clerk Prince George, BC Full Time Reference Number: NWT-BC-PG-135-090925 SUMMARY Reporting to the General Manager, Western Canada, the Shipping Clerk is responsible for the day-to-day tasks associated with shipping and production at the plant. Expected Contributions: Support production needs by providing work orders for manufacturing, data entry, and inventory supply of consumable items. Assist with data entry of production and shipping tallies into an inventory management system. Assist with creating work orders, labels, and barcodes. Provide updates to management on status of work orders and daily production. Assist with reviewing a detailed inventory position report for production priorities and plan production schedules daily. Conduct spot inventory cycle counts. Weekly physical inventory of consumables for the plant. Processes and tallies inbound and outbound shipments. Ensures accuracy of all tallies and all loads. Assist with load diagrams for trucks and rail orders to maximize freight utilization and balance load weights. Assist with other duties as required. Adheres to all work safety rules and regulations. Requirements Knowledge, Skills, and Abilities: Lumber manufacturing or lumber yard experience an asset. Minimum two years’ related experience an asset. Proficiency in MS Office Suite, particularly Microsoft Excel. Excellent organizational skills. Aptitude for details and solid math skills. Professional telephone skills required with emphasis on customer service. Able to communicate effectively with internal staff and work in a team-focused environment. EMPLOYMENT STATUS Permanent full time EDUCATION High school graduation Benefits COMPENSATION The typical hiring range for this position is $23 - $24 per hour. The base pay offered is based on geographical location and may vary depending on the applicant’s job-related knowledge, skills, experience, and internal equity. Similar positions located in other geographical locations may not necessarily receive the same salary/hourly pay range. The compensation information is an estimate and provided to meet with applicable provincial Pay Transparency legislation. Group pension plan Competitive hourly rate Health benefits HOURS OF WORK Typically, Monday through Friday 7:00 am – 3:30 pm Note: Hours may change due to operational requirements. Work Location: 10553 Willow Cale Forest Road, Prince George. Must have own reliable transportation as there is no public transportation to the plant.   Doman Treated Wood welcomes and encourages applications from people with disabilities. Accommodation is available on request, for candidates taking part in all aspects of the selection process. Applicants must be legally entitled to work in Canada without sponsorship. We thank you for your interest; however, only those selected for an interview will be contacted.

Office Administrator Full-Time, On-site Cranbrook BC Reference Number: KWP-BC-CRN-134-100925 SUMMARY Reporting to the General Manager, the Office Administrator will provide administrative support for a variety of day-to-day operations and business processes of the office and assist with reporting to the Finance team at Head Office located in Vancouver, BC.   EXPECTED CONTRIBUTIONS Create, update, and enter information into MS Excel and other software for accounting purposes that have a direct effect on financial reporting. Ensures processes are adhered to by all parties for receiving, shipping, inventory, and purchasing. Prepare a variety of documents, including project and purchasing reports, contracts, forms, and general correspondence. Prepare and process purchase orders, invoices, equipment contracts, credit card statements, and fleet tracking. Coordination of license, insurance, and other office renewal deadlines. Work closely with staff and management to ensure employee timesheets and payroll records are processed and approved in a timely manner. Assist with the recruiting process, including screening resumes, contacting candidates, and preparing offer letters using existing templates. Set up new hires by ensuring all onboarding documents are correctly completed. Requirements KNOWLEDGE, SKILLS, AND ABILITIES Minimum 1 year of experience in an administrative role Experience with accounts payable, accounts receivable, or purchasing is an asset Solid understanding of MS Office and the ability to learn new software quickly.  Must have intermediate-level Excel skills. Must be highly organized, completing reports, composing, and preparing correspondence, with superior organization skills and attention to detail. Outstanding customer service skills, in person and over the phone, when dealing with internal and external customers. Analytical abilities required to collect and analyze information and data, problem solve, and recommend solutions Able to adhere to processes, procedures, and meet deadlines Aptitude for detail and accuracy when working with payroll data, purchase orders, invoices and finance-related documents Able to work independently, take initiative, and prioritize work tasks Good English communication skills – written for email correspondence and verbal for phone discussions  EDUCATION High school graduation is a minimum requirement Diploma or Certificate in Office Administration or Accounting is an asset Benefits COMPENSATION AND BENEFITS The typical hiring range for this position is $52,000 - $56,000 annually. The base pay offered is based on geographical location and may vary depending on the applicant’s job-related knowledge, skills, experience, and internal equity. Similar positions located in other geographical locations may not necessarily receive the same salary range. The compensation information is an estimate and provided to meet with applicable provincial Pay Transparency legislation. Health benefits Option to purchase Doman stock at a discounted price Employment Status: Permanent Full-Time Hours of Work: Monday to Friday 8 am-5 pm Note:  Hours may change due to operational requirements. Work location:  4201 Echo Field Rd, Cranbrook, BC V1C 7B6 NOTE: Candidates will need their own transportation to travel to and from the work site. There is no public transportation available to this location.   Doman welcomes and encourages applications from people with disabilities.  Accommodations are available on request for candidates taking part in all aspects of the selection process. Applicants must be legally entitled to work in Canada without sponsorship. We thank you for your interest; however, only those selected for an interview will be contacted. IND-CWSJ  

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations. Maintain filing systems and manage documents related to client projects. Conduct research to assist with candidate sourcing and client needs. Support the team with various administrative tasks as needed. Communicate effectively with clients and candidates for a professional experience. Assist in organizing company events, meetings, and workshops. Requirements Prior experience as an Administrative Assistant or similar role. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication. Ability to handle confidential information with discretion. Attention to detail and accuracy. Works well independently and in a team. Adaptable in a dynamic environment. Benefits Compensation and Benefits (Upfront Highlights): Competitive salary: 96,000–118,000 CAD annually (depending on experience). Comprehensive health insurance (medical, dental, and vision). Paid Time Off (PTO) including vacation, holidays, and personal days. Paid Sick Leave. Significant opportunities for professional growth, skill development, and career advancement. Supportive, inclusive, and diverse work environment valuing collaboration and innovation. The chance to make a meaningful impact by connecting top talent with life-changing opportunities. Professional Growth Experience in a rapidly growing organization. Opportunity to expand responsibilities over time in executive recruitment. Hands-on learning and skill development in high-impact talent acquisition. Company Culture Flat management structure with direct access to decision-makers. Friendly, collaborative U.S.-based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without discrimination based on race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered. Commitment to Diversity and Inclusion Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We believe that diversity strengthens our organization and enhances our ability to serve our clients effectively. Reasonable Accommodations Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities up to the point of undue hardship. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information For client positions, compensation information will be provided in accordance with applicable provincial/territorial laws. Actual salary may depend on skills, experience, and other factors in compliance with pay equity legislation. Compliance with Laws Both Keller Executive Search and our clients comply with federal, provincial, and territorial laws governing employment standards and human rights. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment and Violence Prevention Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment or violence based on any protected ground under human rights legislation. We are committed to maintaining a safe and respectful work environment for all employees. Privacy and Pay Equity For information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com. We comply with applicable federal and provincial privacy laws. Both Keller Executive Search and our clients are committed to pay equity and conduct analyses in accordance with applicable federal and provincial pay equity laws. Province/Territory-Specific Information Quebec: We adhere to French language requirements in accordance with the Charter of the French Language. Ontario: We comply with the Accessibility for Ontarians with Disabilities Act (AODA) and the Pay Transparency Act. British Columbia: We adhere to the BC Human Rights Code and the Employment Standards Act. Other Provinces/Territories: We comply with all applicable provincial and territorial employment and human rights legislation. Veteran Status Both Keller Executive Search and our clients provide equal employment opportunities to veterans in accordance with applicable laws. Genetic Information In accordance with federal and provincial/territorial human rights laws, both Keller Executive Search and our clients do not discriminate based on genetic characteristics. Local Laws Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within Canada.