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IPEX Group of Companies
Oakville, ON, Canada
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ShareIPEX is one of the North American leading providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy. We currently have an exciting 9-month opportunity for a Bilingual People Operations Coordinator. This role can be based in our offices located in Oakville or Montreal, and reports to the Manager, People Operations - Coordination. Do not miss the opportunity to join a broad family of people-centric professionals, thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters! Job Summary We are currently looking for a Bilingual People Operations Coordinator who will provide a full range of support to the HR team, contributing to the smooth operations of the department. The incumbent is the first point of contact for employee inquiries, and a major support for HR Operations. Principal Responsibilities Serves as a first point of contact for transactional HR services and processes. Triages as necessary to the appropriate Centers of Excellence. Performs administrative tasks within HRIS (Workday), including employee job changes, new hires, etc., and responds to general inquiries related to HR policies, programs, and procedures. Supports the business with HR documents (e.g., employment verification letters, general memos/letters, HR org charts, etc.). Responsible for responding to and coordinating inquiries from candidates and the TA team through the AskHR inbox. Acts as a liaison between candidates, external vendors, hiring managers, and payroll regarding new-hire paperwork and related recruitment administration activities. Conducts recruitment administration, including scheduling interviews/pre-screens, completing reference checks, coordinating with new hires and payroll on all paperwork, and answering inquiries from the Talent Acquisition team, managers, and LR/ER related to recruitment tasks. Has experience processing new-hire paperwork across North America. Maintains location-specific reference manuals, standards, policies, procedures, and work instructions under the scope of Talent Acquisition and HR Operations. Supports the entry of new hire data into Workday. Helps organize and manage the internal company HR intranet (SharePoint). Updates internal databases (e.g., Active Directory, SharePoint, Workday, etc.). Coordinates cross-border visa processes (preparing letters, coordinating between law firms and employees to fulfill requirements, etc.). Assists with the development, tracking, enforcement, and revision of HR policies and procedures within the Employee Handbook. Provides French translation support for internal documents and job descriptions through third-party vendors. Supports the HR team with special projects as assigned. Supports the onboarding experience by partnering with the Learning & Development team. Qualifications & Experience Bilingual (French and English) – excellent written and verbal communication skills. CHRP designation or pursuit of the designation is an asset. 2–4 years of relevant HR experience in a large, multi-location organization. Experience with HR information systems (HRIS) required. Experience with MS SharePoint and Workday required. Excellent technical skills (MS Word, Excel, PowerPoint, Outlook, Visio). IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process. Upon request, we will work with qualified applicants to provide suitable accommodations that take into account their accessibility needs. Accommodation requests are available to candidates participating in all stages of the selection process for IPEX positions. To request an accommodation, please contact HR at HR@ipexna.com #IPXCA
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Lachine, Montreal, QC, Canada
