Assistant Office Manager - LOCAL Public Eatery, Sherwood Park

COMPASSIONATE ● STRATEGIC ● DETAIL-ORIENTED ● RESOURCEFUL ● CLIENT-CENTRED OVERVIEW A growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for its commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth. EDI-B VALUES The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their role in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging. MISSION We are partnering with our client in search of a highly motivated, compassionate, and organized Office Manager. Reporting to the Chief Executive Officer (CEO), the Office Manager is responsible for providing administrative support to the CEO, Board of Directors and Leadership Team while promoting an environment consistent with the organization’s vision, mission, and values. PRIORITIES Leadership Support: Manage and provide administrative support as required by the CEO, ensuring all key duties are accomplished timely and efficiently. Promptly receive and screen incoming telephone calls and mail/emails for the CEO and respond where appropriate. Participate in and coordinate meetings including bookings, scheduling, preparing an agenda and minutes, distributing material and all other arrangements. High level calendar management with emphasis on proactive planning and scheduling meetings. Develop and prepare letters, manuals, reports, presentations, agendas, etc., as required. Provide accurate word-processing support by composing and editing a variety of documents, including confidential correspondence. Update and maintain information and generate reports as required in support of the CEO’s request. Coordinate the agency’s annual general meeting, public meetings, and agency-wide fundraising and awareness events, including sending out invitations, preparing annual reports, contacting appropriate service providers, etc. Manage information in a timely and accurate manner and uphold a strict level of confidentiality. Demonstrate respect for clients and adherence to the agency’s protocols, policies, and procedures, Ministry policies, and other relevant provincial/federal legislation. Provide support to the leadership team in a variety of functions including Human Resources, Payroll, Accounting and Recruitment. Board Support: Participate in and support monthly board meetings, including scheduling, preparing a draft of agendas and minutes, creating presentations, distributing material, and maintaining files and reports as necessary. Prepare and present reports to the Board of Directors and stakeholders as required. Ensure the organization maintains a strong, positive image to relevant stakeholders and the general public.   Other Administrative Support: Ensure effective administration of all administrative functions and systems, such as email management, scheduling, databases and forms, file systems, passwords, accounts, phone and fax systems, mail, etc. Monitor, manage and improve the efficiency of support service contracts. Support purchasing of PPE, office orders, and memberships to ensure proper inventory is maintained. Support, research, and prepare information for grant proposals, RFPs, fundraising, and social media as required. Maintain agency records and documentation and ensure compliance. All other duties as assigned. Requirements A degree or diploma in office administration, business, or related program. 3-5 years experience of administrative/office management experience, preferably within the social services sector. Experience in supporting a Board of Directors including the monthly preparation of information packages and presentations. A youth service focus with a high level of maturity, sensitivity, and strict adherence to confidentiality. Strong computer skills, with knowledge of Microsoft Office Suite and basic system troubleshooting. Experience with or knowledge of ADP is an asset. Proficient in spelling and grammar with strong attention to detail and accuracy. Strong interpersonal skills with an emphasis on communication (oral, written, and visual). Highly organized with an ability to manage, perform, and prioritize a number of priorities and initiatives. Self-motivated and effective in working both individually and as a team member. Ability to establish and maintain effective working relationships internally and externally with staff, volunteers, and stakeholders. Completion of a successful Vulnerable Sector Check/Criminal Record Check. Valid CPR/First Aid and CPI certificates. Ontario driver’s licence with access to a vehicle and valid insurance.

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America's Got Soccer is seeking a highly motivated and organized Personal Assistant to the CEO to provide comprehensive support in managing both professional and personal tasks. This role requires exceptional time management skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will be a meticulously organized individual with an exceptionally strong drive, and they will play a critical role in enhancing the productivity of the CEO in a fast-paced and international organization. Requirements Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Drive to deliver in a fast-paced international organization that operations across multiple time-zones. Prepare reports, presentations, and correspondence as needed. Act as the point of contact for internal and external stakeholders, managing communication effectively. Handle personal errands and tasks for the CEO, ensuring confidentiality and professionalism. Assist in organizing events and meetings, including logistics and materials preparation. Conduct research on various topics as requested to support decision-making. Maintain organized and efficient filing systems and document management. Qualifications: Proven experience as a personal assistant or in a similar role. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain discretion and confidentiality. Flexibility to adapt to changing priorities and work under pressure. Benefits Compensation: competitive salary based on experience

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America's Got Soccer is seeking a highly motivated and organized Executive Assistant to provide comprehensive support in managing both professional and personal tasks. This role requires exceptional time management skills, attention to detail, and the ability to maintain confidentiality. The ideal candidate will be a meticulously organized individual with an exceptionally strong drive, and they will play a critical role in enhancing the productivity of the CEO in a fast-paced and international organization. Requirements Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Drive to deliver in a fast-paced international organization that operations across multiple time-zones. Prepare reports, presentations, and correspondence as needed. Act as the point of contact for internal and external stakeholders, managing communication effectively. Handle personal errands and tasks for the CEO, ensuring confidentiality and professionalism. Assist in organizing events and meetings, including logistics and materials preparation. Conduct research on various topics as requested to support decision-making. Maintain organized and efficient filing systems and document management. Qualifications: Proven experience as a personal assistant or in a similar role. Excellent organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to maintain discretion and confidentiality. Flexibility to adapt to changing priorities and work under pressure. Benefits Compensation: competitive salary based on experience

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