Administrative Assistant - Governance & Organizational Operations

ORGANIZED ● DETERMINED ● ENTHUSIASTIC ● HANDS-ON ● STRATEGIC A non-profit organization that is a leading provider in the developmental services sector, dedicated to helping individuals achieve their full potential, be included in the community and build great lives. EDI-B VALUES The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging. MISSION The Executive Assistant will provide high-level administrative, organizational and project coordination support to the Executive Director, acting as the main liaison between the Executive Director, Board of Directors, employees and stakeholders. This is a tremendous opportunity for a highly motivated and organized individual searching for an opportunity to make a difference across the lives of children, adults and families. The Pod Group is partnering with this organization to place a resourceful, hands-on, and organized individual to fulfill the role of Executive Assistant. PRIORITIES Executive Director Support Provide high-level support to the Executive Director by managing their calendar and inbox, coordinating meetings, appointments, itineraries and travel, and responding to routine correspondence. Prepare, proofread and compose a wide range of professional communications, reports, documentation and presentation materials. Plan and support organizational, management and project-team events and activities in collaboration with the Executive Director and senior leadership. Gather and prepare organizational data for presentation and submit statistical reports for internal organizational analysis as required. Integrate information and ensure accuracy and timely presentation of materials, including research projects, meeting minutes, new hire letters and documents for management. Process expense reports, including checking for accuracy and approvals. Communicate effectively with managers and departments, and prepare and compose professional correspondence. Maintain confidentiality and uphold professional standards and expectations in all tasks and communications. Board of Directors Support Serve as the primary administrative liaison between the organization, Executive Director and the Board of Directors for scheduling, information sharing, and follow-ups. Schedule, coordinate, and attend board meetings, including room/Teams setup, agenda creation, material distribution, and note-taking, while maintaining official board records and archives. Prepare and compile board materials in advance, including preparing reports/presentations for Board and committee meetings. Help onboard new board members and ensure compliance with organizational bylaws and governance best practices. Quality Ensure internal and external messages are crafted with a high standard of professionalism and aligned with the organization’s mission, vision and values. Set a neat, tidy, and thorough standard in the preparation of meetings, presentation of meeting rooms, and the level of service provided to stakeholders. Promote and demonstrate the Vision and Mission of the organization within the workplace and the broader community. Work in compliance with the Occupational Health and Safety Act and Regulations and the organization's Health and Safety Policy. Report all workplace hazards and support the organization to continuously improve the safety of the workplace. Other duties as assigned. Requirements Completion of post-secondary education in Office Administration or related field. 3 to 5 years of work experience as an Executive Assistant or Senior Administrative Assistant. Experience working in the non-profit sector, particularly supporting clients with disabilities is preferred. Experience supporting a Board of Directors with an understanding of governance is preferred. Able to attend and support the Executive Director at occasional meetings outside regular office hours. Advanced working knowledge in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, SharePoint, Excel). Demonstrated excellence in effective communication and interpersonal skills, both written and verbal. Fluency in French is a definite asset. Demonstrated ability to work independently and collaboratively with individuals and groups (internal and external to the organization) with understanding, confidentiality, sensitivity and tact. Exceptional organizational, time management and problem-solving skills. Demonstrated ability to create efficient workflow, establish priorities and meet deadlines. Comfortable working in a fast-paced environment, dealing with competing priorities and deadlines. Project management experience is an asset. Highly proficient word processing, transcription, minute-taking and typing speed skills. A valid driver’s licence and access to a reliable vehicle to facilitate travel to various sites. THE POD GROUP The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement. We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations. The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care. We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

Our team at Blackline Safety is growing! As a people-driven technology company, with a mission to make sure every worker returns home safely, we drive innovation, practice resiliency, demonstrate leadership, go the extra mile for our customers, and empower our people to be their best. The Client Implementation Coordinator will serve as the primary contact for new Blackline clients and those undergoing major account changes, ensuring effective and successful implementations. Understand client needs by gathering requirements for successful deployments and providing effective change management support. Lead the setup of customized online account structures, ensuring optimal configurations for each client. Provide comprehensive training on hardware, software, and data analytics to help clients fully leverage Blackline’s products and services. Build strong relationships with clients, enabling success and collaboration at all stages of the project life-cycle.   Responsibilities:  Manage multiple deployment simultaneously, ensuring on-time delivery and scope adherence.  Oversee the full project lifecycle, from initiation through to execution, resolving any challenges that arise.  Design custom account structures tailored to client needs, optimizing usage, growth, and transparency.  Lead engaging training sessions for both end-users and executives, onsite and virtual.  Stay up to date with Blackline’s offerings, becoming an expert on products and best implementation practices.  Proactively manage client expectations, providing strategic recommendations and ensuring alignment throughout project delivery.  Continuously seek process improvements.   Support field trials and product rollouts, while working with internal and external teams to ensure clear communication and transitions.  Share key insights and learnings with internal teams to drive continuous improvement.  Qualifications: Strong communication skills, able to engage and build rapport with stakeholders at all levels.  Project coordination experience is preferred.  Strong organizational skills, able to manage 50+ clients and projects simultaneously, adjusting priorities as needed.  Tech savvy and able to quickly learn Blackline’s product offerings.  Detail-oriented and accurate, ensuring high quality execution of all tasks.  Proficient in Microsoft Suite, CRM & ERP systems, and project management tools.  Ability to travel as needed.  Class 5 Driver’s License is required.   About Blackline Safety Blackline Safety is a world leader in the development and manufacturing of wirelessly connected safety products. We offer the broadest and most complete portfolio available in the industry. Our products are designed to save lives and we monitor personnel working alone in populated areas, complex indoor facilities, and the remote reaches of our planet. Blackline’s products are used to keep people safe in the event of falls, missed check-ins, man-downs, and exposure to explosive or toxic gas. Our design, development, sales, marketing, support, and production are all performed in-house at our headquarters in Calgary, AB. Blackline Safety is a publicly-traded company (TSX: BLN). To learn more about our company visit www.blacklinesafety.com Blackline Safety is powered by the diversity of our talented employees. We are an equal opportunity employer. We consider all applicants, regardless of age, religion, race, color, ancestry, gender, gender identity or expression, disability, national origin, race, or sexual orientation. We enthusiastically encourage all individuals to apply for positions that fit their passions. Disclaimer: Please be advised that Blackline Safety does not request payment or personal financial information at any stage of the recruitment process. Be cautious of any unsolicited job offers or communications that appear suspicious.

I am looking for an Office or CSR position. I have 10 years of administrative experience including property, insurance and benefits. I am great at multi-tasking with a high attention to details and organization. If interested, please send me a message and I will provide you with my resume. Thank you and I hope to hear from you.

Valsoft is looking for an Office Administrator to join our team in Montreal, QC! ABOUT VALSOFT CORP.: Established in Canada in 2015, Valsoft has grown into a global portfolio of 118+ companies, acquiring and developing vertical market software companies, enabling each business to deliver the best mission-critical solutions for customers in their respective industries. A key tenet of Valsoft’s philosophy is to invest in well-established businesses and foster an entrepreneurial environment that molds companies into leaders in their respective industries. Valsoft looks to buy, hold, and create value through long-term partnerships with existing management. INVESTMENT APPROACH: Unlike private equity and venture capital firms, we are entrepreneurs who buy, enhance, and grow software businesses. That’s right; we don’t sell businesses. We form strategic alliances with existing management teams. We recognize the dedication and perseverance required to build a company and place a premium on the well-being of customers and employees over short-term goals. CULTURE: Valsoft is more than just a place to work; we’re a team. We mean it when we say people are our greatest assets, so investing in them is our number one priority. We create an environment where employees feel the excitement of their first day on the job, day after day, fostering a culture of high performance and collaboration. We celebrate our milestones and are proud of them. We dream big, stay humble, and stay hungry. POSITION DESCRIPTION: We are looking for a full-time Office Administrator to join our growing Montreal office. This is a critical role that supports day-to-day operations and contributes to building and maintaining a positive workplace culture. You will be the go-to person for administrative functions and ensure that everything in the office runs smoothly. KEY RESPONSIBILITIES: • Provide comprehensive administrative support to ensure smooth office operations • Coordinate office perks and services to enhance workplace culture • Assist with ordering and maintaining office and kitchen supplies • Liaise with external suppliers and coordinate with building management and maintenance companies to resolve office issues • Address and resolve ad-hoc administrative requests promptly with a customer-centric approach • Manage company voicemail and direct messages to the appropriate personnel • Sort and distribute mail/packages and handle outgoing mail efficiently • Ensure compliance with health and safety regulations • Run errands as needed to support office operations • Perform all other applicable duties as assigned by the employer REQUIRED/MINIMUM QUALIFICATIONS: • Experience in office administration or a similar role • Excellent organizational skills and attention to detail • Ability to manage multiple tasks and priorities simultaneously • Strong communication skills in both French and English • Customer-service mindset and problem-solving skills • Proficiency with office tools (Microsoft Office, Google Suite, etc.) Ready to join a collaborative and innovative team where you can make an immediate impact?

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Rentokil-Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding, it has been an industry leader in pest control. Our certified specialists use innovative technologies to protect millions of homes and businesses throughout Canada. Rentokil-Terminix is currently seeking an experienced scheduler to be a part of our fast-paced team. This a n onsite position based out of our Saint John’s, NL office. The Scheduler/Support Services Admin will be responsible for the managing our technicians’ routes within assigned territories. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Responsibilities and essential job functions include but are not limited to the following: · Route the daily, weekly and monthly technician schedules to maximize customer service. · Utilize route optimization software including but not limited to, creating capacity, decreasing technician travel time and increasing service efficiencies.  · Review and adjust routes daily as needed in response to customer requests and colleague availability.  · Move service orders or remove work orders as needed in accordance with customer requests.  · Communicate one on one with technicians to adjust assignments, add/remove locations, or reassign technicians to additional routes to assist peers and/or customers. · Respond to immediate issues within the course of a work shift and create plans for future adjustments as needed.  · Accept and respond to calls from Customer Service colleagues with customer requests and feedback.  · Track individual technician productivity and monitor execution to share with Operations Managers, District Managers and Regional Director for appropriate management of colleagues.  · Routinely communicate with Operations Managers, Branch Managers and Regional Manager to share information and any technician concerns to support informed management decision making.  · Interact with customers as necessary to ensure a world class service experience. · Work solidly as a team with various departments · Possess excellent, effective, business professional, communication skills. · Capable of following written and verbal directions · Work autonomously with daily tasks, to set priorities with little supervision · Support team initiatives as defined by manager · Be highly organized with strong attention to details. · Possess problem-solving skills. Requirements · High school diploma or GED – required · Post-secondary education in a related area of study - preferred · 2-4 years of professional collection experience - preferred · Demonstrated proficiency with Microsoft Word, Excel and Power-Point · Have knowledge of Google Suite, especially Google Drive and associated programs frequently used at Rentokil-Terminix North America Benefits Why Choose Rentokil-Terminix?  You are paid during your training! Great benefits - Medical, Dental, and Vision Employer-matched RRSP program up to 3.5% of your base salary per year Paid sick and vacation days Short and long-term disability Life Insurance Ability to make commission bonus’s (after 3-month probation)! Competitive compensation Rentokil-Terminix is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply for positions. Rentokil-Terminix Steritech is committed to provide accommodations to applicants with disabilities throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Please ensure to inform us if you require accommodation during any stage of the recruitment process.