Office Administrator | Office Administrator

ORGANIZED ● DETERMINED ● ENTHUSIASTIC ● HANDS-ON ● STRATEGIC A non-profit organization that is a leading provider in the developmental services sector, dedicated to helping individuals achieve their full potential, be included in the community and build great lives. EDI-B VALUES The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging. MISSION The Executive Assistant will provide high-level administrative, organizational and project coordination support to the Executive Director, acting as the main liaison between the Executive Director, Board of Directors, employees and stakeholders. This is a tremendous opportunity for a highly motivated and organized individual searching for an opportunity to make a difference across the lives of children, adults and families. The Pod Group is partnering with this organization to place a resourceful, hands-on, and organized individual to fulfill the role of Executive Assistant. PRIORITIES Executive Director Support Provide high-level support to the Executive Director by managing their calendar and inbox, coordinating meetings, appointments, itineraries and travel, and responding to routine correspondence. Prepare, proofread and compose a wide range of professional communications, reports, documentation and presentation materials. Plan and support organizational, management and project-team events and activities in collaboration with the Executive Director and senior leadership. Gather and prepare organizational data for presentation and submit statistical reports for internal organizational analysis as required. Integrate information and ensure accuracy and timely presentation of materials, including research projects, meeting minutes, new hire letters and documents for management. Process expense reports, including checking for accuracy and approvals. Communicate effectively with managers and departments, and prepare and compose professional correspondence. Maintain confidentiality and uphold professional standards and expectations in all tasks and communications. Board of Directors Support Serve as the primary administrative liaison between the organization, Executive Director and the Board of Directors for scheduling, information sharing, and follow-ups. Schedule, coordinate, and attend board meetings, including room/Teams setup, agenda creation, material distribution, and note-taking, while maintaining official board records and archives. Prepare and compile board materials in advance, including preparing reports/presentations for Board and committee meetings. Help onboard new board members and ensure compliance with organizational bylaws and governance best practices. Quality Ensure internal and external messages are crafted with a high standard of professionalism and aligned with the organization’s mission, vision and values. Set a neat, tidy, and thorough standard in the preparation of meetings, presentation of meeting rooms, and the level of service provided to stakeholders. Promote and demonstrate the Vision and Mission of the organization within the workplace and the broader community. Work in compliance with the Occupational Health and Safety Act and Regulations and the organization's Health and Safety Policy. Report all workplace hazards and support the organization to continuously improve the safety of the workplace. Other duties as assigned. Requirements Completion of post-secondary education in Office Administration or related field. 3 to 5 years of work experience as an Executive Assistant or Senior Administrative Assistant. Experience working in the non-profit sector, particularly supporting clients with disabilities is preferred. Experience supporting a Board of Directors with an understanding of governance is preferred. Able to attend and support the Executive Director at occasional meetings outside regular office hours. Advanced working knowledge in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, SharePoint, Excel). Demonstrated excellence in effective communication and interpersonal skills, both written and verbal. Fluency in French is a definite asset. Demonstrated ability to work independently and collaboratively with individuals and groups (internal and external to the organization) with understanding, confidentiality, sensitivity and tact. Exceptional organizational, time management and problem-solving skills. Demonstrated ability to create efficient workflow, establish priorities and meet deadlines. Comfortable working in a fast-paced environment, dealing with competing priorities and deadlines. Project management experience is an asset. Highly proficient word processing, transcription, minute-taking and typing speed skills. A valid driver’s licence and access to a reliable vehicle to facilitate travel to various sites. THE POD GROUP The Pod Group (PG) is a creative consulting group that provides customized and innovative solutions to support our client’s growth and ultimate success while promoting the integration of equity, diversity, inclusion and belonging in creating culture and engagement. We balance strategy and people to help community organizations make better use of their resources by focusing on building the competencies to promote people-centric organizations. The Pod Group has great success in serving a number of community sectors, including health, social services, developmental, housing, mental health, and community health care. We promote a unique approach while incorporating marketing and human resources as an integral component of strategy, mission, and vision. This focus aligns strategy with the development of a culture that embraces all stakeholders and a community spirit while ensuring an effective plan that meets the requirements of the organization.

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Our team at Blackline Safety is growing! As a people-driven technology company, with a mission to make sure every worker returns home safely, we drive innovation, practice resiliency, demonstrate leadership, go the extra mile for our customers, and empower our people to be their best. The Client Implementation Coordinator will serve as the primary contact for new Blackline clients and those undergoing major account changes, ensuring effective and successful implementations. Understand client needs by gathering requirements for successful deployments and providing effective change management support. Lead the setup of customized online account structures, ensuring optimal configurations for each client. Provide comprehensive training on hardware, software, and data analytics to help clients fully leverage Blackline’s products and services. Build strong relationships with clients, enabling success and collaboration at all stages of the project life-cycle.   Responsibilities:  Manage multiple deployment simultaneously, ensuring on-time delivery and scope adherence.  Oversee the full project lifecycle, from initiation through to execution, resolving any challenges that arise.  Design custom account structures tailored to client needs, optimizing usage, growth, and transparency.  Lead engaging training sessions for both end-users and executives, onsite and virtual.  Stay up to date with Blackline’s offerings, becoming an expert on products and best implementation practices.  Proactively manage client expectations, providing strategic recommendations and ensuring alignment throughout project delivery.  Continuously seek process improvements.   Support field trials and product rollouts, while working with internal and external teams to ensure clear communication and transitions.  Share key insights and learnings with internal teams to drive continuous improvement.  Qualifications: Strong communication skills, able to engage and build rapport with stakeholders at all levels.  Project coordination experience is preferred.  Strong organizational skills, able to manage 50+ clients and projects simultaneously, adjusting priorities as needed.  Tech savvy and able to quickly learn Blackline’s product offerings.  Detail-oriented and accurate, ensuring high quality execution of all tasks.  Proficient in Microsoft Suite, CRM & ERP systems, and project management tools.  Ability to travel as needed.  Class 5 Driver’s License is required.   About Blackline Safety Blackline Safety is a world leader in the development and manufacturing of wirelessly connected safety products. We offer the broadest and most complete portfolio available in the industry. Our products are designed to save lives and we monitor personnel working alone in populated areas, complex indoor facilities, and the remote reaches of our planet. Blackline’s products are used to keep people safe in the event of falls, missed check-ins, man-downs, and exposure to explosive or toxic gas. Our design, development, sales, marketing, support, and production are all performed in-house at our headquarters in Calgary, AB. Blackline Safety is a publicly-traded company (TSX: BLN). To learn more about our company visit www.blacklinesafety.com Blackline Safety is powered by the diversity of our talented employees. We are an equal opportunity employer. We consider all applicants, regardless of age, religion, race, color, ancestry, gender, gender identity or expression, disability, national origin, race, or sexual orientation. We enthusiastically encourage all individuals to apply for positions that fit their passions. Disclaimer: Please be advised that Blackline Safety does not request payment or personal financial information at any stage of the recruitment process. Be cautious of any unsolicited job offers or communications that appear suspicious.

I am looking for an Office or CSR position. I have 10 years of administrative experience including property, insurance and benefits. I am great at multi-tasking with a high attention to details and organization. If interested, please send me a message and I will provide you with my resume. Thank you and I hope to hear from you.

Status: Full-time, Temporary (Expected contract end date: Aug. 7, 2026) Vacancies: One FTE: 1.0 Schedule: Monday - Friday, 8:30 a.m. - 4:30 p.m. Location: 5966 Centre St. S.E., Calgary, AB Benefits: Yes The Calgary West Central Primary Care Network (CWC PCN) is a non-profit organization committed to a healthier future. We work alongside more than 490 family doctors to provide support for continuous health care. As the Administrative Assistant - Governance & Organizational Operations, you’ll handle a variety of administrative requests and tasks for the Governance & Organizational Operations department. This will include document preparation, coordinating stakeholder engagement activities, and other general administrative support. You’ll also support the operation and maintenance of the CWC PCN’s Main Office facility and IT asset management. In this hybrid position, you’ll work in-person at our office in Calgary two days per week (Monday and Friday), and three days from home (Tuesday, Wednesday, and Thursday). Some additional in-office days and changes to which days are in office may be required based on operational needs. Therefore, the successful candidate must be located within Calgary or the surrounding area (e.g., Cochrane, Airdrie, Chestermere, etc.). This position is a temporary contract (maternity leave cover) and is expected to end on Aug. 7, 2026. Responsibilities Department support Provide administrative support, including document proof reading, editing, and formatting. Manage correspondence with both internal teams and external stakeholders. Council and committee organization Support corporate councils and committees, including the coordination of relevant documentation and distribution of correspondence. Support the preparation and distribution of agenda packages and take minutes for corporate councils and committees. Coordinate the logistics of meetings for CWC PCN advisory councils, including patients and employees. Collaborate with team members to oversee continued compliance with Accreditation Canada standards and work with internal and external stakeholders to undertake related quality improvement initiatives. Main Office and IT administrative support Provide Main Office facilities and reception coverage as required. Screen and forward incoming calls and messages. Monitor email inboxes and respond to or forward messages as necessary. Arrange couriers, handle incoming and outgoing mail, and drop off outgoing mail at a nearby mailbox. Assist in issuing and retrieving CWC PCN assets from incoming or departing employees. Maintain the physical Main Office space, ensuring a safe, clean, professional, and functional environment. Conduct visitor and employee orientations to the facilities as needed. Set up multipurpose rooms for meetings and events. Act as the first point of contact for meeting room technology, office printers, and video conferencing equipment troubleshooting, set up, and service scheduling. Requirements Education: A post-secondary diploma or certificate in business administration, office professional, or a related discipline is required. Equivalencies of education may be considered. Experience: A minimum of one year of professional administrative experience is required. A minimum of one - two years’ experience with meeting coordination, including but not limited to preparing agendas and taking meeting minutes, is an asset. Equivalencies of experience may be considered. Technical: Microsoft Office, including Word, Excel, Outlook, SharePoint, and Teams. Background check: A clear Criminal Background check is required to start. CPR: Current BLS (CPR) certificate issued by Heart & Stroke.  Benefits We have been recognized as an Alberta Top 85 Employer for 2025. Employees of the CWC PCN enjoy a competitive salary and benefits package that includes employer-paid premiums for health and dental benefits, health spending/wellness account, eligibility to contribute to our group RRSP plan and receive an employer match, flexible working options, generous vacation and personal time off allowances, education days, as well as professional development opportunities.  The CWC PCN is a leader in the provision of primary care through collaboration, innovation, and teamwork, creating healthy patients and satisfied providers. The CWC PCN is committed to providing a physically, emotionally, and psychologically safe environment for all workers, patients, and visitors. We are also committed to promoting policies internally that ensure team members across the organization feel they belong and can perform to their best capacity in a supportive and respectful work environment. How to apply To apply to this position, please submit your application to the posting on the CWC PCN website. When you apply, please include the following: Resume Cover Letter Due to the high volume of applications we receive, only those who apply through the CWC PCN website will be moved forward in the recruitment process. This is a necessary step as we require important information from our application form. Our hiring practices ensure that all qualified candidates are considered and decisions are merit-based. We invite applicants of all racial and ethnic backgrounds, ancestry, religious beliefs, gender/gender identity, sexual orientation, age, family/marital status, and physical and mental disabilities. The CWC PCN welcomes and encourages applications from persons with disabilities or those needing an accommodation based on any other protected ground. Accommodations are available on request for candidates taking part in the selection process. To request an accommodation, please email careers@cwcpcn.com. We thank all applicants for their interest; however, only shortlisted candidates will be contacted. Posting will remain open until the role is filled.

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