HR Coordinator

The HR Coordinator plays a key role in supporting the Human Resources function across a range of areas including recruitment, onboarding, training coordination, employee relations, health & safety, and HR systems administration. The ideal candidate is organized, keen on attention to detail, proactive, and passionate about supporting a positive and productive workplace culture at PORTA. Requirements Recruitment & Onboarding Coordinate full-cycle recruitment including posting jobs, screening candidates, scheduling interviews, and preparing offer letters. Support hiring managers throughout the recruitment process and ensure a positive candidate experience. Manage onboarding and orientation programs for new hires, ensuring all documentation is complete and employees are set up in UKG (HRIS). Employee Relations & HR Support Serve as a first point of contact for employee inquiries, escalating complex issues to HR leadership. Support employee engagement initiatives and assist with coordinating employee events and recognition programs. Maintain accurate and confidential employee records in accordance with company policies and legislative requirements. Training & Development Assist in the coordination and tracking of training programs, ensuring training records are up to date. Help managers and departments schedule job-specific, compliance, and leadership training. Monitor training completion and follow up as required to ensure compliance with internal SOPs and external regulations. Health & Safety / JHSC Schedule and participate in monthly Joint Health and Safety Committee (JHSC) meetings, taking minutes and following up on action items. Ensure accurate documentation and filing of incident reports, workplace inspections, and hazard assessments. Support compliance with workplace safety regulations and coordinate related employee communications. HRIS & Administrative Duties Maintain and update employee data in the HRIS (UKG), ensuring accuracy for reporting, payroll, and compliance purposes. Generate routine HR reports and analytics for leadership and audit purposes. Support HR policy administration and assist with drafting and updating SOPs, policies, and procedures. Compliance & Documentation Ensure all employee documentation is completed, signed, and filed (e.g., offer letters, policy acknowledgements, training records). Assist in compliance audits and reporting (AODA, ESA, WSIB, etc.). Maintain confidentiality and handle sensitive employee information with discretion. Qualifications & Skills: Post-secondary education in Human Resources, Business Administration, or a related field. 1–3 years of experience in an HR support role; experience in manufacturing or food production considered an asset. Working knowledge of HR systems; experience with UKG is a strong asset. Familiarity with employment legislation (ESA, OHSA, AODA, etc.). Excellent organizational, time management, and communication skills. Strong attention to detail and ability to handle multiple priorities in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Benefits Employer Paid Benefits - Health/Dental Free Italian Food