Program Officer

Description

Summary: The Program Officer plans, organizes, coordinates, and controls departmental transformation activities, ensuring consistency and integration of projects and programs. Highlights: 1. Development and monitoring of the program master plan 2. Management of project interdependencies and interoperability 3. Supervision of work and advisory support to stakeholders The Program Officer establishes, plans, organizes, coordinates, and controls the activities required to implement transformation programs within the Department, including: Activities • Develop, monitor, and adjust the master plan for the relevant program based on consolidated work plans from various contributing departments and agencies; • Define required governance rules and ensure adherence by involved government partners; • Analyze interdependencies among transformation program projects, including those outside the Lexius program (common dependencies); • Ensure interoperability among projects by identifying required alignments— particularly in technological, organizational, and resource domains—in collaboration with operations and business continuity teams; • Participate in coordination forums and ensure integration of strategic objectives into programs; • Produce the overall implementation plan, including schedule, cost breakdown, risk analysis, and stakeholder analysis; • Plan and assess resource capacity, establish budgetary tracking, and produce budget forecasts; • Monitor program benefits management; • Produce or support development of strategic deliverables such as cost-benefit analyses and implementation scenarios; • Identify, mitigate, and resolve departmental-level program risks and propose alternatives; • Supervise professional resources across various sectors as well as program project managers; • Produce executive documents (reports, presentations, and others) for departmental and government authorities; • Ensure alignment of strategies with government directions and departmental enterprise architecture; • Ensure integration and coherence of project management associated with program objectives; • Resolve integration issues between projects and programs having major impacts on the justice system; • Identify and manage overarching risks related to delivery parameters (costs, schedules, stakeholder engagement, etc.); • Track progress against program targets, analyze variances, and take necessary corrective actions; • Engage relevant stakeholders by reconciling their sometimes divergent visions and needs; • Assess workload and synchronization of services to be developed; • Prepare and coordinate required work plans for execution of tasks; • Lead planning of activities to be carried out by teams from involved sectors and harmonize their plans; • Support and advise stakeholders by leveraging expert knowledge; • Develop, deploy, and ensure continuous improvement of tools and reports enabling adequate program monitoring; • Identify, assess, and manage risks inherent to complex issues encountered; • Ensure availability of required resources and quality of deliverables; • Support various program project officers and ensure quality of information communicated; • Ensure accuracy and reliability of project and program data (Program Office, project portfolios, MCN, etc.); • Ensure client alignment with and adoption of the new solution by monitoring and adapting the implementation plan; • Manage related and urgent requests under the authority of the Program’s Deputy Minister. Deliverables: • Program master plan; • Overall planning documentation; • Departmental executive documents; • Government accountability documents; • Overall implementation plan; • Strategic indicator tracking report; • Financial report; • Project authority summary report; • Status report; • Budget forecast.