Ontario Administration & Office Support Job Listings

Captioner and Note taker63392991059201120

Workable

Captioner and Note taker

We are currently looking for Note Takers and Captioners for a variety of academic disciplines. Candidates will be expected to attend in person classes at university/colleges in Oshawa and surrounding regions. These service providers help students overcome barriers in class to succeed! We have a preference for candidates with a Math or Science background, however, those a part of other educational disciplines are welcome to apply. Schedules starting in September. Responsibilities: Type information on a laptop at a university lecture or in informal, smaller classes like tutorial and labs Captioning- creating a transcription using Messenger Pigeon, verbatim of what the instructor said. Note taking- recording key information from a lecture. Organized to be used as a study aid, key points and major topics are utilized as major headings Requirements We are looking for individuals who have Completed post secondary education or about to graduate Studied and excelled in a variety of subjects. E.g. Math, English, Sciences, Arts, Business, History, Humanities, Social sciences, Business, Natural Sciences, and more! Typing speed of 60+ wpm Comfortable in an academic environment Sensitivity to the needs of people with disabilities. Use of own personal laptop Strong writing and editing skills Ability to analyze and process information quickly Able to work independently- being on time, dependable and able to meet deadlines Minimum of 2 professional references Police Clearance Certificate We require a minimum commitment of one academic semester. Assignments vary depending on the student’s schedules. Assignments typically take place between 8am – 9pm Monday to Saturday. Benefits Everyday learning opportunities Flexible schedules Work with new technology Contribute to equitable access to education

Oshawa, ON, Canada

Program Administration / Customer Service Representative63580326795009121

Workable

Program Administration / Customer Service Representative

CMG Marketing, a full-service marketing, contact center, and program management company, is seeking a highly skilled and experienced Program Administration / Customer Service Representative to join our team. Our company is dedicated to helping our clients achieve their program goals and objectives. The successful candidate will be responsible for providing administrative and operational support to our programs and clients while also delivering exceptional customer service. This is a full time - in office position, with an office in the Don Mills area and due to the various responsibilities, not a virtual position. Responsibilities Assist in the day-to-day administration of programs, including data entry, tracking, and reporting Answer and handle customer inquiries, complaints, and issues in a professional and timely manner (via phone and email) Manage and monitor program schedules, ensuring timely execution and delivery of all program components Collaborate with clients, stakeholders, and team members to ensure program goals and objectives are met Support the development and implementation of programs, including all administration and reporting Maintain accurate and up-to-date program files, records, and databases Contribute to the continuous improvement of program processes and procedures to enhance efficiency and effectiveness Requirements 2+ years of experience in program administration or customer service/Office environment Related Diploma Excellent communication skills, both verbal and written Strong interpersonal skills and ability to build and maintain positive relationships with clients, stakeholders, and team members Ability to work independently, as well as part of a team, in a fast-paced, deadline-driven office environment Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint

Toronto, ON, Canada

Speaker Booking Assistant (Toronto-based - Remote)63393002746115122

Workable

Speaker Booking Assistant (Toronto-based - Remote)

About From Day One: The business landscape is changing fast. From Day One is a media outlet and conference series that helps companies navigate all that change in ways that put people first. Since our beginning in 2018, we’ve reached over 80,000 attendees, hosted over a thousand speakers, and produced conferences in more than 20 major U.S. cities–and counting. We take a unique, cross-disciplinary approach, convening leaders in CSR, HR, marketing, and communications, as well as civic leaders, authors, and journalists, to share business strategies that benefit workers, customers, and communities. We also publish reporting and opinion pieces by a network of notable journalists, led by the company’s chief content officer, veteran journalist Stephen Koepp. At From Day One, we hire people who have a high degree of self-motivation and the potential to grow into active leaders. We call team members like these “drivers”. If you are a passenger, From Day One will not be a good fit for you. As you apply, think about whether these attributes describe you: You motivate and energize colleagues rather than waiting for inspiration. You're relentlessly resourceful and take ownership rather than seeking excuses. . You look to consistently deliver great outcomes, and work to improve processes as you engage with them. You are excited about your work and bring urgency to your mission. You approach challenges with enthusiasm and optimism. Our work is driven by our mission to improve the relationship between business and society, and our efforts are intended to contribute to a brighter future. By maintaining this optimistic outlook, we not only motivate ourselves but also uplift those around us. We believe that believing that the future will be better is the first step towards making it better -- for others, and for ourselves personally. Please note that diversity and inclusion are absolutely core to our mission, and we are committed to those values in our hiring process. About This Role: The Speaker Booking Specialist will take a key role in researching, contacting, and securing bookings of editorial speakers for our events, typically notable authors, business executives, activists, and academics. Key tasks will include tracking progress towards booking goals, pitching potential speakers, updating and maintaining contact management systems, and managing the preparation process. Candidates must have the ability to engage in conversation and relay interest, passion and excitement when securing engagements. Requirements This position requires a 4-year college/university degree at minimum. Candidates should have a strong academic background and a minimum of 2 years of full-time, professional post-graduation experience. Direct experience in a booking role, such as booking an academic speaker series; television, radio, or podcasting guests; bookstore readings; business conferences; or similar. Familiarity with Salesforce or similar CRM platforms is a plus. Benefits This is a full-time salaried position (70,000 CAD) with opportunities for regular advancement and raises. This position is mostly remote but will require some travel to our conferences, which occur every few weeks during the fall, winter, and spring.

Ontario, Canada

CA$70,000/year

Program Assistant, OW (CUPE 57.25)(TFT)63393009278721123

Workable

Program Assistant, OW (CUPE 57.25)(TFT)

Basic Function: To provide clerical support/activities within the Department. Tasks include, but are not limited to, word processing and data entry, printing of cheques/letters/reports, file transfers, filing, answering the telephone, sorting and distributing mail, and providing reception coverage. In addition, this individual is required to provide backup to other Program Assistants in the Department. Position Description: Responsible to download, save and distribute daily, weekly, monthly, quarterly and yearly report to the appropriate staff Responsible for printing of daily and monthly Social Assistance Cheques, vendor cheques, payment statements and record in ledger for Accounting Assign Eligibility Verification Program (EVP) audit list and complete EVP file preparation Conduct 3rd party checks, as needed and maintain logs and statistics Monitor 3700 communication line Scan and distribute incoming and outgoing mail Prepare a paper drug card for clients, if necessary Print and sort client letters and distribute to Case Managers Provide back-up coverage for reception Build Case Manager schedules (appointments, coverage) Create and send client appointment letters, as per CM schedules as needed Reschedule clients and provide appointments for special applications When required, assist Records Clerk with archiving, scanning and sorting mail for filing Create overpayment reminder letters for terminated clients and mail out when needed Record and input fraud complaints in SAMS and forward to Eligibility Review Officer (ERO) Manage ERO stats on spreadsheet and update ERO monthly on outstanding complaints Monitor Eligibility Review tasks, work queues, investigations email and voicemail for new complaints. Gather incarceration information to support Eligibility Review Program and forward to ERO Provide back up for accounting duties as needed Perform other duties as assigned Requirements Knowledge and Experience: Grade 12 graduate plus one year additional program, i.e. business/computer Over one year up to and including two years related experience Skills and Abilities: A valid Ontario driver’s license and access to a reliable vehicle as travel is required Sound interpersonal/communication skills. Knowledge of general office equipment - printers, fax machines, photocopiers, switchboard, calculators, etc. Knowledge of the corporate standard software, along with department-specific software (SAMS). Computer expertise in corporate standard software (Microsoft Office) and department specific software to data search and entry and to create and modify word processed documents Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act Benefits Posting #: CUPE 57.25 Position: Program Assistant, Ontario Works Status: Temporary Full Time (date of hire to approximately December 31, 2025) Number of Vacancies: 1 Employee Group: CUPE Local 4700 Salary: $24.96 - $31.20 per hour Division: Emergency and Social Services Department: Social Services and Housing Reports To: Program Manager, Ontario Works Location: Simcoe, ON Posting Period: July 16, 2025 – July 30, 2025 How to Apply: Follow the link below for the application process via Google Chrome or Microsoft Edge: Ensure the file extension for your resume document is .doc, .docx or .pdf If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file. Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.ca The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education. Thank you for your interest in this position. Only those to be interviewed will be contacted.

Simcoe, ON, Canada

CA$24.96-31.2