Administration & Office Support Job Listings

Administrative Assistant63698603881345120

Household

Administrative Assistant

Provides clerical support, manages schedules, organizes documents, handles communication, and assists daily operations to ensure smooth office workflow.

Richmond

CA$3,500-5,500/month

Captioner and Note taker63580337788801121

Workable

Captioner and Note taker

We are currently looking for Note Takers and Captioners for a variety of academic disciplines. Candidates will be expected to attend in person classes at university/colleges in the GTA and surrounding regions. These service providers help students overcome barriers in class to succeed! Schedules starting in the Fall semester (Sept 2025). Preference for candidates that have a STEM background (Science, Math, Engineering) and able to do notes/captions for those subject areas. Responsibilities: Type information on a laptop at a university lecture or in informal, smaller classes like tutorial and labs Captioning- creating a transcription using Messenger Pigeon, verbatim of what the instructor said. Note taking- recording key information from a lecture. Organized to be used as a study aid, key points and major topics are utilized as major headings Requirements We are looking for individuals who have Completed post secondary education or about to graduate Studied and excelled in a variety of subjects. E.g. Math, English, Sciences, Arts, Business, History, Humanities, Social sciences, Business, Natural Sciences, and more! Typing speed of 60+ wpm Comfortable in an academic environment Sensitivity to the needs of people with disabilities. Use of own personal laptop Strong writing and editing skills Ability to analyze and process information quickly Able to work independently- being on time, dependable and able to meet deadlines Minimum of 2 professional references Police Clearance Certificate We require a minimum commitment of one academic semester. Assignments vary depending on the student’s schedules. Assignments typically take place between 8am – 9pm Monday to Saturday. Benefits Everyday learning opportunities Flexible schedules Work with new technology Contribute to equitable access to education

Toronto, ON, Canada

Workable

Contract Administrator

We are seeking a Contract Administrator on behalf of our partner, a major aerospace, commercial and industrial transportation company located in Laval. This position is primarily responsible for preparing and submitting proposals to customers and/or potential customers in response to requests for proposals issued to the company. PROPOSAL PROCESS Prepare work to be estimated by gathering proposals, plans, specifications, and related documents. Collaborate with engineers, contract administrators, customers, and contractors to discuss and develop estimates and resolve issues. Adjust estimates and recommendations based on project changes and updates. Maintain contact and relationships with individuals and other organizations. Identify labor, material, and time requirements. Calculate costs by analyzing labor, material, and time requirements. Resolve discrepancies by collecting and analyzing information. Present prepared estimates by compiling and displaying numerical and descriptive information. Prepare special reports by collecting, analyzing, and summarizing information and trends. Maintain cost database records by entering and saving data. Act as the local lead and driving force behind developing pricing strategies for specific parts. This includes obtaining accurate costs, developing an approach, and managing the internal proposal process. Follow up verbally and/or in writing with customers regarding submitted proposals. Ensure that all deadlines and conditions described in the proposals are met. TYPICAL RESPONSIBILITIES Avoid situations of conflict of interest. Guarantee that management's trust is not violated. Act in the best interest of the company. Take ownership of performance outcomes focused on customer delivery. Seek constant feedback from internal and external "customers." Assume professional responsibility for the quality of services delivered. Display a positive and willing-to-work attitude, as someone who can be relied upon to be at work, on time, every day. ENVIRONMENT, HEALTH AND SAFETY (EHS) Comply with the company's Environment, Health and Safety programs. TYPICAL RESPONSIBILITIES Learn and understand the company's EHS rules and regulations. Wear required protective equipment. Follow all safety rules. Report safety hazards, unsafe acts, and any accidents according to company procedures. Qualifications Internal Candidate Qualifications Qualifications and Skills Strong analytical and mathematical skills. Fluency in French and English (spoken and written). Must be proficient in Microsoft Office Suite (Excel, Word, PowerPoint). Ability to read and interpret blueprints is an asset. Knowledge of bill of materials (BOM structure). Ability to coordinate and work independently. High attention to detail and ability to manage multiple projects simultaneously. Effective communication and negotiation skills. Experience in cost accounting is strongly preferred. Experience in cost estimation within an aerospace/aviation environment is preferred, at least [3] years. EDUCATION Bachelor's degree in Business Administration, Marketing, or a technical discipline. Equivalent professional experience will be considered. Training programs must be sufficiently completed to acquire relevant knowledge, such as knowledge of customers, products, processes, and applicable software programs. Additional qualifications in commercial law are an advantage. Knowledge of CAD software is an asset. Interpersonal Skills Self-taught Detail-oriented Energetic Clear thinking Capable of managing a customer project portfolio Ability to prioritize work with good judgment. Willingness and ability to travel. Capable of managing stress effectively. Ability to work with individuals at various levels of seniority, including staff, managers, and external partners.

Laval, QC, Canada

Program Administration / Customer Service Representative63580326795009123

Workable

Program Administration / Customer Service Representative

CMG Marketing, a full-service marketing, contact center, and program management company, is seeking a highly skilled and experienced Program Administration / Customer Service Representative to join our team. Our company is dedicated to helping our clients achieve their program goals and objectives. The successful candidate will be responsible for providing administrative and operational support to our programs and clients while also delivering exceptional customer service. This is a full time - in office position, with an office in the Don Mills area and due to the various responsibilities, not a virtual position. Responsibilities Assist in the day-to-day administration of programs, including data entry, tracking, and reporting Answer and handle customer inquiries, complaints, and issues in a professional and timely manner (via phone and email) Manage and monitor program schedules, ensuring timely execution and delivery of all program components Collaborate with clients, stakeholders, and team members to ensure program goals and objectives are met Support the development and implementation of programs, including all administration and reporting Maintain accurate and up-to-date program files, records, and databases Contribute to the continuous improvement of program processes and procedures to enhance efficiency and effectiveness Requirements 2+ years of experience in program administration or customer service/Office environment Related Diploma Excellent communication skills, both verbal and written Strong interpersonal skills and ability to build and maintain positive relationships with clients, stakeholders, and team members Ability to work independently, as well as part of a team, in a fast-paced, deadline-driven office environment Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint

Toronto, ON, Canada

Construction Office Administrator (1470)63580326329603124

Workable

Construction Office Administrator (1470)

Please apply to this website >>> https://jobs.fillarole.ca/job-board/jobs/564/construction-office-administrator/north-vancouver-bc Job duties: Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures Advise job applicants on employment requirements to management for consideration. Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed Carry out administrative activities associated with construction, HR and safety. Review candidate inventories and contact potential applicants to arrange interviews and transfers, redeployment and placement of personnel Administer policies and procedures related construction activities in relation to the projects that are being worked on as well as in preparation for future projects. Coordinate and plan for office services, such as equipment, supplies, forms, disposal of assets, parking, maintenance and security services Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes Assist in preparation of operating budget and maintain inventory and budgetary controls Assemble data and prepare periodic and special reports, manuals and correspondence May supervise records management construction staff. Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures May assist with prospective staffing requirements, prepare and post notices and advertisements, and collect and screen applications If required advise job applicants on employment requirements to management for consideration. Notify applicants of results of selection process and prepare job offers Advise managers and employees on staffing policies and procedures as required Set up and manage phone system for the company as well as answer phones. Assist with ensuring data for payroll is provided to the appropriate party. Keep company data up to date Other duties that apply Requirements Minimum 1 year of construction office administrative experience is required HR Officer Experience is an asset Punctual Attention to detail Strong customer service and communication skills Must have experience in the construction industry Ability to stay focused and organized in a fast pace environment Excellent computer skills Time management ability and prioritize tasks is critical Benefits N/A Please apply to this website >>> https://jobs.fillarole.ca/job-board/jobs/564/construction-office-administrator/north-vancouver-bc

North Vancouver, BC, Canada

Assistant Office Manager (Part Time) - JOEY Edmonton63580325820289125

Workable

Assistant Office Manager (Part Time) - JOEY Edmonton

This is about you. Your passion, purpose and potential. In you we see care, drive, confidence and curiosity. When you join our team, you can expect intensity, excitement and energy. Through our culture of people development, we are committed to the continuous learning and growth of our teams. As Assistant Office Manager, you will play an important role in the operations of the Restaurant. You will be the glue of the team and will be responsible for duties such as ordering, training, tracking and filing expenses, payroll and managing the daily sales and cash routine. The ideal candidate will be organized, proactive in their approach, outgoing and passionate about the hospitality industry. Candidates with relevant experience may be considered for additional hours on the floor. Requirements 1-3+ years customer service experience (If you have the potential and less experience, we still want to meet you.) A passion for hospitality and creating world-class experiences A desire to learn and grow through personal and career development An entrepreneurial mindset. You see things from a new perspective Open to supporting multiple locations Core Values You value honesty and humility. You have integrity and do what you say. You approach life with fearless determination and a sense of fun. You are creative, risk-taking, visionary and cutting edge. You choose to lead. You contribute to a strong culture and are committed to the team. You are passionate about quality and professionalism. You believe in unleashing the potential in others. Perks Competitive compensation opportunity Ongoing mentorship to support personal and professional goals Fun, Team-driven and inclusive community Dynamic, fast-paced, and agile work environment World-class Culinary and Service training Compete through culinary and bar challenges Meal discounts Fitness membership discounts Recruiting & Referral bonus program incentives If you're looking for a place to meet your potential, we'd like to meet you. Roll up your sleeves... YOUR journey starts here. JOEY Restaurants is an Equal Employment Opportunity Employer. JOEY Restaurants provides reasonable accommodations to qualified applicants and employees, including due to disabilities, medical conditions, and religious beliefs and practices. Apply for this job

Edmonton, AB, Canada

Speaker Booking Assistant (Toronto-based - Remote)63393002746115126

Workable

Speaker Booking Assistant (Toronto-based - Remote)

About From Day One: The business landscape is changing fast. From Day One is a media outlet and conference series that helps companies navigate all that change in ways that put people first. Since our beginning in 2018, we’ve reached over 80,000 attendees, hosted over a thousand speakers, and produced conferences in more than 20 major U.S. cities–and counting. We take a unique, cross-disciplinary approach, convening leaders in CSR, HR, marketing, and communications, as well as civic leaders, authors, and journalists, to share business strategies that benefit workers, customers, and communities. We also publish reporting and opinion pieces by a network of notable journalists, led by the company’s chief content officer, veteran journalist Stephen Koepp. At From Day One, we hire people who have a high degree of self-motivation and the potential to grow into active leaders. We call team members like these “drivers”. If you are a passenger, From Day One will not be a good fit for you. As you apply, think about whether these attributes describe you: You motivate and energize colleagues rather than waiting for inspiration. You're relentlessly resourceful and take ownership rather than seeking excuses. . You look to consistently deliver great outcomes, and work to improve processes as you engage with them. You are excited about your work and bring urgency to your mission. You approach challenges with enthusiasm and optimism. Our work is driven by our mission to improve the relationship between business and society, and our efforts are intended to contribute to a brighter future. By maintaining this optimistic outlook, we not only motivate ourselves but also uplift those around us. We believe that believing that the future will be better is the first step towards making it better -- for others, and for ourselves personally. Please note that diversity and inclusion are absolutely core to our mission, and we are committed to those values in our hiring process. About This Role: The Speaker Booking Specialist will take a key role in researching, contacting, and securing bookings of editorial speakers for our events, typically notable authors, business executives, activists, and academics. Key tasks will include tracking progress towards booking goals, pitching potential speakers, updating and maintaining contact management systems, and managing the preparation process. Candidates must have the ability to engage in conversation and relay interest, passion and excitement when securing engagements. Requirements This position requires a 4-year college/university degree at minimum. Candidates should have a strong academic background and a minimum of 2 years of full-time, professional post-graduation experience. Direct experience in a booking role, such as booking an academic speaker series; television, radio, or podcasting guests; bookstore readings; business conferences; or similar. Familiarity with Salesforce or similar CRM platforms is a plus. Benefits This is a full-time salaried position (70,000 CAD) with opportunities for regular advancement and raises. This position is mostly remote but will require some travel to our conferences, which occur every few weeks during the fall, winter, and spring.

Ontario, Canada

CA$70,000/year

Assistant Office Manager - LOCAL Public Eatery, Sherwood Park63392998897921127

Workable

Assistant Office Manager - LOCAL Public Eatery, Sherwood Park

The fun you want. The flexibility you need. The growth you deserve. At LOCAL Public Eatery, we are all about creating unexpectedly memorable experiences for our teams and guests. We play to win, have fun, and never take ourselves too seriously. Through flexible schedules, we have the freedom to work and live our lives with passion; No adventure is too big, or too small! Our exterior tells a story, a unique path we have taken. Underneath, the drive, and passion to become experts in our craft, always learning and developing our skills, gaining a level of expertise that no one can match. As a Cash Person, you will play an important role in the operations of the Restaurant. You will be the glue of the team and will be responsible for duties such as payroll, managing the daily sales and cash routine, tracking and filing expenses, ordering, personnel file management and onboarding. The ideal candidate will be organized, proactive in their approach, outgoing and passionate about the hospitality industry. Requirements Part-time availability, including weekends 1+ years’ experience in a similar administration role. Experience working in a fast-paced environment. Experience in the hospitality industry is seen as a significant asset This is You Agility - You respond quickly to your changing environment. Curiosity - You question the way things are done with a drive to make them better. Humility - You are ok with not always having the answer. You are fearless and put your teams needs first. Integrity - You're honest, real and consistent. You believe in yourself and take pride in who you are and what you say. Sense of fun - You like to have fun and enjoy what you do, you always show kindness and care. Resiliency - In the face of challenges, you don't give up. You are resilient and only get stronger from the ups and downs. The Perks Flexible scheduling and competitive income opportunities. Fast-paced, high-energy environment, we play to win. We’re here to have a good time and don’t take ourselves too seriously. Be a part of a community of awesome people. Have a seat at the table and the opportunity to contribute to a growing brand. Community partner perks and discounts; we are part of the neighbourhood after all. Development that is always on tap means you’ll learn something new everyday Get paid to refer your friends, great people know great people Always innovating. Our menus is ever evolving by the season. Gotta eat. Enjoy our food at a discounted rate. Join our team. Whether you are joining us for a season, a reason, or a lifetime, at LOCAL Public Eatery, you’ll only be a stranger once. Apply today. About Us LOCAL Public Eatery is more than a place to work, it's a community where people bond over shared values and are inspired and encouraged to be themselves. Our environment is high-energy, team-centric and results-driven; we play to win and know how to have a good time. Our people show kindness and care and take pride in who they are and what they do. Through a relentless focus on people, we provide ongoing feedback and mentorship which encourages continuous learning, growth and development. Our teams' welcome feedback, because they know it is the key to becoming a stronger partner and leader. At LOCAL, everyone has a seat at the table and the opportunity to contribute to the future growth of the brand. As part of the JOEY Restaurant Group, LOCAL Public Eatery has been voted as a Great Place to Work in Canada for 13 consecutive years and continues to be voted as a Best Workplace for Women, Diversity & Inclusion and Mental Wellness. LOCAL Public Eatery is an Equal Employment Opportunity Employer. We thank all candidates for their time and interest in working at LOCAL Public Eatery, however, only candidates under consideration for opportunities with LOCAL Public Eatery will be contacted to participate further in this process. LOCAL Public Eatery provides reasonable accommodations to qualified applicants and employees, including due to disabilities, medical conditions, and religious beliefs and practices.

Sherwood Park, AB, Canada

Administrative Assistant63392991893761128

Workable

Administrative Assistant

We are looking for an Administrative Assistant. In this position, you will be working on a client project within the public sector in La Prairie, QC, South Shore of Montreal. Role: - Writing, revising, formatting, correcting French language errors, and proofreading documents such as lockout sheets and procedures. - Administrative and office support - File tracking and coordination - Project logistical support Requirements: The candidate must hold a Diplôme d'études professionnelles (DEP) in secretarial studies or a college diploma (DEC) in office administration – administrative assistant, as well as a minimum of two (2) years of relevant experience. If this description speaks to you and you believe you meet the requirements, contact us to discuss further. Looking forward to meeting you!

La Prairie, QC, Canada

Program Assistant, OW (CUPE 57.25)(TFT)63393009278721129

Workable

Program Assistant, OW (CUPE 57.25)(TFT)

Basic Function: To provide clerical support/activities within the Department. Tasks include, but are not limited to, word processing and data entry, printing of cheques/letters/reports, file transfers, filing, answering the telephone, sorting and distributing mail, and providing reception coverage. In addition, this individual is required to provide backup to other Program Assistants in the Department. Position Description: Responsible to download, save and distribute daily, weekly, monthly, quarterly and yearly report to the appropriate staff Responsible for printing of daily and monthly Social Assistance Cheques, vendor cheques, payment statements and record in ledger for Accounting Assign Eligibility Verification Program (EVP) audit list and complete EVP file preparation Conduct 3rd party checks, as needed and maintain logs and statistics Monitor 3700 communication line Scan and distribute incoming and outgoing mail Prepare a paper drug card for clients, if necessary Print and sort client letters and distribute to Case Managers Provide back-up coverage for reception Build Case Manager schedules (appointments, coverage) Create and send client appointment letters, as per CM schedules as needed Reschedule clients and provide appointments for special applications When required, assist Records Clerk with archiving, scanning and sorting mail for filing Create overpayment reminder letters for terminated clients and mail out when needed Record and input fraud complaints in SAMS and forward to Eligibility Review Officer (ERO) Manage ERO stats on spreadsheet and update ERO monthly on outstanding complaints Monitor Eligibility Review tasks, work queues, investigations email and voicemail for new complaints. Gather incarceration information to support Eligibility Review Program and forward to ERO Provide back up for accounting duties as needed Perform other duties as assigned Requirements Knowledge and Experience: Grade 12 graduate plus one year additional program, i.e. business/computer Over one year up to and including two years related experience Skills and Abilities: A valid Ontario driver’s license and access to a reliable vehicle as travel is required Sound interpersonal/communication skills. Knowledge of general office equipment - printers, fax machines, photocopiers, switchboard, calculators, etc. Knowledge of the corporate standard software, along with department-specific software (SAMS). Computer expertise in corporate standard software (Microsoft Office) and department specific software to data search and entry and to create and modify word processed documents Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act Benefits Posting #: CUPE 57.25 Position: Program Assistant, Ontario Works Status: Temporary Full Time (date of hire to approximately December 31, 2025) Number of Vacancies: 1 Employee Group: CUPE Local 4700 Salary: $24.96 - $31.20 per hour Division: Emergency and Social Services Department: Social Services and Housing Reports To: Program Manager, Ontario Works Location: Simcoe, ON Posting Period: July 16, 2025 – July 30, 2025 How to Apply: Follow the link below for the application process via Google Chrome or Microsoft Edge: Ensure the file extension for your resume document is .doc, .docx or .pdf If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file. Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.ca The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance. Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education. Thank you for your interest in this position. Only those to be interviewed will be contacted.

Simcoe, ON, Canada

CA$24.96-31.2

Reception + Retail Associates633930073126411210

Workable

Reception + Retail Associates

Exciting Opportunity: Join our Team at Tommy Gun's Prince George! Tommy Gun’s is on the hunt for dynamic and enthusiastic individuals to fill the crucial roles of Front Desk Reception + Retail Associates. We want YOU to be a part of our exciting journey! We are not just looking for employees; we are seeking passionate Reception + Retail Associates who ensure every client has an exceptional Tommy Gun’s experience from the moment they step through our doors. Position: Guest Services Work Term: Full-time Locations: Pine Centre - Prince George Wage: starting at $18 per hour * * Flexible availability. Be able to work on weekdays, weekends, and evening shifts. * * Benefits Clean, safe, and positive work environment Immerse yourself in a fun, busy, and friendly atmosphere with a positive company culture Opportunities for growth and career advancement Enjoy a staff discount on our large product selection Be a part of an amazing clientele who appreciate the Tommy Gun's experience Requirements to Thrive with Us: Exceptional Customer Service Skills - can you go above and beyond for every guest, every time Master excellent written and verbal communication skills—be the voice that answers emails and phone calls, manages service queues, and supports your team Thrive in a fast-paced environment, showcasing exceptional time-management and multitasking abilities Bring familiarity with visual merchandising and product inventory (an asset!) Bonus points for experience in a salon, barbershop, or spa Let your outgoing and fun personality shine through! Who We Are: At Tommy Gun’s we believe that there’s nothing greater than The Fresh Cut Feeling; running your hands across your face after having a hot towel shave or the smile you get when you know your Barber or Stylist has nailed your look. Our commitment to an unparalleled Tommy Gun’s experience extends beyond our customers; we want YOU to love where you work. Because when our team is happy, everyone's happy. Your journey to a fulfilling career with Tommy Gun’s begins here. Unleash your skills, embrace our culture, and let work be the place where you can truly be yourself. Learn more about Tommy Gun's: https://ca.tommyguns.com/ Locally Owned and Operated ~ Elevate Your Career with Tommy Gun’s. Apply Today!

Prince George, BC, Canada

CA$18